Event Planning Coordinator

Job not on LinkedIn

November 9

🌲 North Carolina – Remote

Although this job is listed in North Carolina, this company may be open to hiring remote in other states.

💵 $46k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

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Sigma Gamma Rho Sorority, Inc.

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Non-profit • Education • Social Impact

Sigma Gamma Rho Sorority, Inc. is a national collegiate sorority incorporated in 1922 that promotes sisterhood, scholarship and service. The organization operates over 500 chapters across the U. S. and internationally, offering leadership development, scholarships, public health and community outreach programs (for example Women’s Wellness Initiative, Project Cradle Care, Operation BigBookbag), and supporting the personal, professional and civic growth of women and girls.

11 - 50 employees

Founded 1922

🤝 Non-profit

📚 Education

🌍 Social Impact

📋 Description

• Provide tactical execution and logistical support for multiple events while adhering to deadlines and budget requirements • Partner with the Conference and Event Planning Manager to track and reconcile expenses in line with approved budgets • Anticipate and project logistical needs for upcoming events involving stakeholders across multiple locations • Stay attuned to trends in event planning and production, introducing new ideas and creative solutions to improve delivery • Ensure compliance with organizational policies as well as legal, insurance, health, and safety regulations • Carry out objectives set forth by the International Grand Basileus (President/CEO), Chief of Staff, and Conference and Event Planning Manager • Coordinate with internal staff, vendors, and stakeholders to understand event needs, serving as a liaison to senior executives, partners, and industry leaders throughout the planning process • Research venues, vendors, and resources; plan site visits; and support pre-event meetings to inform decision-making on design and logistics • Assist with logistics for all events, including venue contracting, vendor sourcing and negotiations, hotel room blocks, and food and beverage coordination • Collaborate with Marketing and Communications to ensure event promotion and materials reflect brand standards • Serve as a primary contact for vendors and volunteers regarding event set-up, tear-down, entertainment, guest logistics, and follow-up processes • Maintain event budgets, assist with creating financial reports, and coordinate payment processing • Conduct on-site inspections and support day-of execution to ensure alignment with organizational standards • Assist with contract administration and maintain organized files while developing a comprehensive database of industry vendors and venues • Proactively identify challenges, troubleshoot issues, and recommend solutions with a calm, solution-focused approach

🎯 Requirements

• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred • CMP or PMP certification a plus • Minimum 3-5 years of experience supporting conferences, meetings, and large-scale events • Demonstrated success in coordinating events with strong project management skills • Excellent communication and interpersonal skills; ability to build trust and work collaboratively with diverse stakeholders • Optimistic, resourceful, and intentional problem-solver with a focus on solutions • Strong organizational skills with the ability to manage multiple priorities in fast-paced environments • Sound judgment under pressure with the ability to remain calm and flexible • Proficiency with event management platforms (Cvent, Passkey, Eventbrite) and Microsoft Office Suite • Ability to travel domestically and internationally as needed

🏖️ Benefits

• Medical, Dental, Vision & Life Insurance • Company-paid Short-Term, Long-Term, and Life Insurance • Simple IRA Retirement w/match • Flexible Spending Account • Technology Stipend • 12 Paid Holidays • Generous Paid Time Off • Annual Performance Pay Increases • Training and Professional Development