Scheduling & Data Operations Coordinator (Night Shift)

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July 30

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Tutor Me LA LLC

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Education

Tutor Me LA LLC is an educational services provider specializing in personalized tutoring programs aimed at fostering academic and social-emotional development in students. The company offers both in-person and virtual instruction tailored to the needs of school districts, parents, and tutors. With a research-based approach, Tutor Me Education emphasizes high-quality instruction, data-driven personalization, and integration within school curricula to improve learning outcomes. They serve K-12 education across all subjects, providing high-dosage tutoring, professional development for parents, and support for special education needs. Their services are trusted by over 150 school districts, delivering over a million hours of live tutoring annually.

201 - 500 employees

📚 Education

📋 Description

• Tutor Me Education is looking for a highly organized, spreadsheet-savvy, and detail-oriented Scheduling & Data Operations Coordinator to join our virtual operations team. • This role is essential in supporting our growing network of educators and students by managing tutoring assignments, maintaining complex spreadsheets, and providing timely updates to clients and internal staff. • The ideal candidate is a power user of spreadsheets (Excel & Google Sheets), an excellent communicator, and comfortable working independently during night shifts. • You’ll be orchestrating the behind-the-scenes logistics that keep our tutoring programs running efficiently while keeping clients and partners informed with precision and professionalism. • Own and manage multiple dynamic spreadsheets related to tutor scheduling, academic progress tracking, and assignment coordination. • Update and maintain data in real time, ensuring accuracy and clarity for internal stakeholders and clients. • Communicate updates to clients via email and text, providing professional, friendly, and timely responses. • Assign and manage tutoring sessions by coordinating schedules between students, tutors, and regional teams. • Actively support Tutor Me Education’s Regional Operations teams across time zones. • Monitor student academic progress and proactively flag concerns or issues. • Operate seamlessly in a virtual environment, ensuring tools, files, and communications are always up to date. • Help ensure flawless execution of programs and initiatives for students and school district partners. • Participate in daily conferences with program directors to review academic progress and operational needs. • Provide administrative support, including answering phones, managing daily data, and assisting with onboarding of tutors. • Ensure delivery of academic services meets Tutor Me Education’s high operational and academic standards.

🎯 Requirements

• Advanced proficiency with spreadsheets (Excel & Google Sheets), including use of formulas, conditional formatting, filters, and pivot tables. • Excellent written and verbal communication skills, especially in professional emails and client-facing messages. • Ability to work the night shift (evening to early morning hours) reliably and independently. • Must have or be willing to obtain a dual-monitor setup for optimal efficiency in multitasking environments. • Proven ability to organize and prioritize multiple responsibilities in a fast-paced virtual setting. • Strong time management, follow-through, and attention to detail. • Comfortable managing both internal and external communication simultaneously • Experience working with remote teams and/or virtual classrooms is preferred. • Bachelor’s Degree required. • 2–3 years of progressive experience in operations, scheduling, customer service, or administrative support. • Experience in virtual team environments and educational settings is beneficial.

🏖️ Benefits

• Fully Remote! • PTO • Etc.