Junior Manager, FF&E Procurement and Purchasing

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November 25

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Utopia

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Utopia is a mysterious company with little publicly available information. Its website currently only displays the message 'COMING SOON' and provides contact information alongside a job posting section. The nature of its business or industry focus is not specified at this time.

11 - 50 employees

📋 Description

• Work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations. • Orchestrate relationships with top-tier suppliers / manufacturers and spearhead cost-effective procurement strategies tailored to UTOPIA LIVING operations. • Responsible for ordering, administration and supply procurement of the FF&E, OS&E, design and supply within the team. • Ensure orders are made on time, within budget and in the most efficient manner. • Collaborate with Sr. FF&E Procurement Manager, Architects and Senior FF&E/Interior Designer to ascertain the timeline, budget and deadlines of the project • Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document. • Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project. • Responsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are met. • Organize the purchasing schedule, liaising with Sr. Procurement and Project managers to ensure all project milestones are reached. • Work closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in timely manner. • Receive, approve and pass invoices for payment and log on procurement schedule. • Liaise with suppliers across the globe to obtain quotes and discuss terms of service. • Work within set budgets and timeframes, ensuring items meet required specification and can be delivered on time. • Liaise with internal teams and contractors to organize FF&E logistics and installation. • Quality control. • Ensure all supplier contacts are up to date. • Carry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers to consider on projects. • Maintain accurate procurement & budget records & collate information for a weekly procurement review.

🎯 Requirements

• Bachelor’s Degree in Interior Design, Architecture, Supply Chain or Logistic, preferably Master's degree in any of above • Project Management degree (Master’s or equivalent) is a plus • Must have a minimum of 3 years experience within a procurement agency or design studio in a similar role. • Advanced/fluent in English and Portquese - required • Experience dealing with global projects and suppliers - markets across Europe, Brazil, DR, and Latin America advantageous. • Experience in establishing and executing new processes • Experience in preparing O&M Manuals for Hospitality projects

🏖️ Benefits

• Salary and benefits are competitive and based on candidate experience.