Executive Assistant – Digital Marketing

November 16

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Veta Virtual

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B2B • SaaS • Productivity

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

11 - 50 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

📋 Description

• Manage executive emails, calendars, and meetings — ensuring priorities are organized and deadlines are met. • Prepare and update monthly reports using tools like Harvest and Asana. • Assign and track tasks in project management systems to maintain workflow visibility. • Handle travel coordination, including booking flights, vehicles, and accommodations. • Perform data entry and maintain accurate records in company systems. • Provide light design and marketing support by creating basic graphics (logos, banners, etc.) using Canva — training provided. • Post and maintain social media content (copy/paste tasks — no writing required). • Coordinate and send gift cards or appreciation gifts to clients and team members. • Engage with potential clients through LinkedIn and Leadferno, gathering insights and supporting the sales team. • Update and maintain website content and assist with social media data tracking. • Support onboarding and offboarding processes for clients when needed. • Offer ad hoc administrative support to ensure seamless daily operations.

🎯 Requirements

• 2+ years of administrative or executive support experience, preferably in a digital marketing or agency environment. • Excellent organizational and multitasking skills — able to balance priorities efficiently. • Strong written and verbal communication in English. • Familiarity with Harvest, Asana, Linkedin, Leadferno and Canva (or willingness to learn). • High attention to detail and accuracy in reporting and data management. • Ability to work independently in a remote setting with professionalism and accountability. • Positive, proactive attitude and a commitment to reliability. • Flexibility for working an 8-hours-of-work shift between 09:00 AM and 07:00 PM EST.

🏖️ Benefits

• 3 weeks of Paid Time Off annually, plus US holidays. • 100% remote role with structured workflows and supportive leadership. • Professional development opportunities and ongoing training.