Administrative, HR/Finance Support Specialist

Job not on LinkedIn

October 6

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VirtualStaffing

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B2B • HR Tech • SaaS

VirtualStaffing is a company that specializes in offshore multilingual staffing solutions for businesses across various industries. They provide flexible support as an extension of their clients’ teams, helping organizations focus on their core business objectives. With over 1500 engaged employees and a range of services including inbound and outbound marketing, technical support, and virtual administration, VirtualStaffing aims to help small to medium businesses scale operations effectively while maintaining high-quality customer care.

11 - 50 employees

🤝 B2B

👥 HR Tech

☁️ SaaS

📋 Description

• Organize recognition programs, gifts, and employee store; conduct orientations, reference checks, compliance, and payroll setup. • Provide attendance updates, handle FMLA/ADA documentation, and support employee needs with professionalism and confidentiality. • Process background checks, HIPAA attestations, verify doctors’ notes, manage LOAs, separation paperwork, and track company equipment. • Manage reception, mail distribution, company shipments, and provide backup support for payroll, benefits, and finance tasks. • Handle banking, deposits, invoice processing, purchase orders, reconciliations, expense reports, and maintain accurate financial records.

🎯 Requirements

• Proven experience (preferably with more than 3 years) in HR, finance, executive assistance, or administrative roles. • Strong organizational, analytical, and multitasking skills. • Familiarity with employment law, payroll processes, and financial reporting • Proficiency with Microsoft Office Suite, Google Workspace, and HR/finance systems (e.g., QuickBooks, HRIS, payroll software). • Excellent written and verbal communication skills.

🏖️ Benefits

• None specified