Project Manager – Executive Assistant

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November 14

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WOW Remote Teams

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B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

2 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

📋 Description

• Manage the CEO’s complex calendar and coordinate meetings with staff, board members, donors, and partners, ensuring alignment with strategic priorities. • Handle email correspondence and inbox management when needed, filtering, prioritizing, and resolving with strong judgment. • Provide strategic and operational support on the CEO’s initiatives, including light research, data entry, task tracking, and process improvements. • Act as a project manager for key initiatives, keeping timelines, priorities, and stakeholders aligned. • Support donor communications, grant-related tasks, and stewardship projects like impact updates and student stories. • Research donor prospects and maintain an updated, actionable pipeline. • Build and nurture donor relationships through personalized, strategic communication. • Coordinate travel, events, and itineraries for the CEO. • Maintain CEO’s professional materials (bio, headshots, awards, thought leadership). • Assist with board management: scheduling, onboarding, and tracking member terms. • Recommend and implement tools, automations, and workflow improvements without relying solely on AI.

🎯 Requirements

• 3+ years as an Executive Assistant, Operations Coordinator, or Project Manager, ideally in nonprofits, social impact, or startups. • Experience in client-facing, donor-facing, or high-level stakeholder roles. • Excellent organization and time management skills, with the ability to handle high volume in a fast-paced environment. • Strong logical thinking, strategic judgment, and the ability to connect day-to-day tasks with the bigger picture. • High autonomy, ownership, and initiative. • Proficiency with Google Workspace and familiarity with Salesforce or similar CRMs. • Tech-savvy and comfortable with modern tools, while maintaining independent critical thinking (not AI-dependent). • High emotional intelligence, charisma, and professionalism.

🏖️ Benefits

• Full-time, fully remote role. • Opportunity to contribute to a high-impact organization changing students’ lives. • Collaborative, growth-oriented culture.