Administrative Manager – Construction Services

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TAKKION

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201 - 500 Mitarbeiter

TAKKION ist ein führender unabhängiger Dienstleister für Logistik, Betrieb & Wartung sowie technische Reparatur- und Aufbereitungsdienstleistungen in der erneuerbaren Energiebranche. Mit dem größten Netzwerk von Menschen und Ressourcen in Nordamerika ist TAKKION einzigartig positioniert, um das Wachstum und den Lebenszyklus erneuerbarer Energien zu unterstützen und zu optimieren. Unsere Marken TP&L, GSS, RENEW und AIRWAY arbeiten nahtlos zusammen, um unseren Kunden Qualität, Leistung und Effizienz zu liefern. Wir leben nach unseren Kernwerten Sicherheit, Integrität, Transparenz und der Priorisierung unserer Mitarbeiter und Kunden. TAKKION treibt die Energie voran.

Beschreibung

• Supervise, coach, and develop a team of operations administrators, compliance specialists, D365 administrators, and site administrative personnel. • Assign work, monitor performance, establish priorities, and ensure administrative deadlines and service expectations are met. • Participate in hiring, onboarding, training, performance management, corrective action recommendations, and workforce planning for the administrative team. • Oversee time and labor administration, including time entry support, labor coding accuracy, corrections, approvals, and payroll deadline compliance. • Partner with Payroll, HR, Operations, and site leadership to resolve timekeeping, labor, pay, and project coding issues. • Oversee administrative support for PWA/IRA compliance, including prevailing wage, apprenticeship, certified payroll inputs, labor documentation, and audit readiness. • Maintain standardized procedures, checklists, and documentation controls for compliance-related administrative processes. • Oversee Dynamics 365 administrative activities, including user support, data accuracy, workflow compliance, issue resolution, and process improvement. • Ensure construction site administrators follow consistent processes for timekeeping support, project documentation, workforce records, daily reports, and site administrative needs. • Serve as an escalation point for administrative, payroll, compliance, system, and field support issues. • Develop and maintain SOPs, administrative controls, reporting routines, and KPIs for the Construction Services administrative function. • Identify process gaps and implement improvements to increase accuracy, efficiency, compliance, and consistency across projects and sites.

🎯 Anforderungen

• 5+ years of experience in construction administration, operations administration, payroll support, labor compliance, project administration, or a related field. • 2+ years of supervisory or team leadership experience. • Experience supporting field-based, construction, energy, industrial services, or project-based operations. • Working knowledge of timekeeping, labor administration, project documentation, payroll coordination, and job costing support. • Familiarity with prevailing wage, apprenticeship tracking, certified payroll, IRA, PWA, Davis-Bacon, or public works compliance requirements. • Experience using ERP, HRIS, payroll, timekeeping, or project administration systems. • Strong leadership, organizational, analytical, communication, and problem-solving skills. • Ability to manage multiple priorities, deadlines, stakeholders, and active projects. • High attention to detail and strong documentation discipline.

🏖️ Vorteile

• Health insurance • Paid time off • Flexible work arrangements • Professional development