Administration and Operations Associate

Emploi pas sur LinkedIn

🕒 il y a 1 jour

🏄 California – Distant

🏄 California – Remote

💵 $43 - $45 / heure

⏰ Temps Plein

🟢 Junior

🟡 Intermédiaire

⚙️ Opérations

🚫👨‍🎓 Aucun diplôme requis

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California Environmental Justice Alliance

Site WebLinkedInTous les Emplois

11 - 50 employés

🤝 À but non lucratif

🌍 Impact social

Non-profit • Social Impact

L'alliance pour la justice environnementale de Californie est une alliance à l'échelle de l'État, dirigée par la communauté, qui travaille à réaliser la justice environnementale en promouvant des solutions politiques. Nous unissons la puissante organisation locale de nos membres dans les communautés les plus touchées par les dangers environnementaux – les communautés à faible revenu et les communautés de couleur – pour créer des opportunités de changement global à l'échelle de l'État. Nous renforçons le pouvoir des communautés à travers la Californie pour créer des politiques qui atténueront la pauvreté et la pollution. Ensemble, nous développons le mouvement statewide pour la santé environnementale et la justice sociale. Nous représentons environ 35 000 résidents américano-asiatiques, latinos et afro-américains dans la région de la baie de San Francisco, la vallée de San Joaquin, Los Angeles, la vallée intérieure et la région de San Diego/Tijuana. Nous combinons l'organisation, le développement de mouvement et le plaidoyer stratégique en matière de politique.

Description

• Develop, document, coordinate, and continuously improve internal operational workflows and processes • Maintain process documentation, standard operating procedures, and operational guides • Process staff medical, travel, and mileage reimbursements • Process external invoice payments and reconcile health benefit invoices • Process staff credit card receipts for compliance and reconciliation • Support annual audit tasks • Serve as the primary internal point of contact for IT support inquiries • Triage IT requests and submit tickets to Ntiva • Track recurring IT issues and communicate trends to leadership • Coordinate IT equipment setup and recovery during onboarding and off-boarding • Maintain office and home office equipment inventories and purchase documentation • Coordinate recruitment details, job postings, scheduling, and candidate screening processes • Support structured onboarding and off-boarding experiences • Assist with planning and coordination of organizational events, retreats, Congreso, and Spring Lobby Day • Support event registrations, venues, catering, IT setup, communications, and facilitation • Provide on-site administrative logistical support at events • Oversee federal, state, and local lobbying and campaign compliance record-keeping • Track lobbying hours, expenses, payments, and staff lobby records • Submit C4 lobbying reports to Beyond Impact via NetSuite • Assist with benefits open enrollment and payroll administration • Collect and verify timesheets, track PTO and leave balances, and report discrepancies

🎯 Exigences

• Associate or bachelor's degree in business administration, Organizational Management, or a related field preferred; equivalent experience will be considered • Minimum 2–3 years of experience in an administrative, operations, human resources, or coordinator role • Prior experience supporting HR processes, financial systems, or IT coordination is highly desirable • Strong organizational skills and ability to manage multiple priorities and deadlines • Excellent written and verbal communication skills • High proficiency in Microsoft Office Suite, including Word, Excel, and Outlook • Comfort working within cloud-based platforms and databases • High proficiency in HRIS and other operational systems • Experience with BambooHR, BOX, and SLACK preferred • Ability to develop or improve administrative processes and document procedures clearly • High degree of accuracy in data entry and record keeping • Ability to handle sensitive and confidential information professionally and discreetly • Service-oriented, collaborative approach and strong interpersonal skills • Ability to work independently and know when to escalate or seek guidance • Ability to travel regularly, about 8 times per year, mostly in California • Ability to occasionally lift office supplies or equipment up to 20 lbs. • Prolonged sitting and computer work, with occasional standing, walking, bending, and reaching

🏖️ Avantages

• Eligible for full-time benefits • Eligible for overtime for hours worked over 8 hours a day and/or 40 hours per week • Vacation (10 to 25 days per year) • Wellness Leave (12 to 18 days per year) • 11 paid holidays • 2-week paid winter break (December 19 through January 1) • Paid medical, dental, vision insurance, life insurance and medical reimbursement plan • 100% of the full insurance premium for qualified employees • Monthly reimbursement for cell and internet usage • 401(k) retirement plan • CEJA contributes 4.8% towards the 401(k) plan • $2000 professional development allowance • Two-month sabbatical after seven years of continuous employment • CEJA is currently piloting a 32-hour, four-day work week, during which staff work Monday through Thursday • Excellent orientation program