Administrative, Staffing & Operations Coordinator

Emploi pas sur LinkedIn

🔥 il y a 21 heures

Postuler Maintenant

Trouver des Emplois à Distance Similaires

Configurer une alerte email pour les nouveaux emplois

📊 Vérifiez votre score de CV pour ce poste

Améliorez vos chances d'obtenir un entretien en vérifiant votre score de CV avant de postuler.

Télécharger le CV

The Hello Team

Site WebLinkedInTous les Emplois

1001 - 5000 employés

Fondée en 2021

🏥 Santé

🛡️ Assurance

📦 Logistique

Healthcare • Insurance • Logistics

The Hello Team est un fournisseur B2B de solutions d'embauche offshore structurée et de gestion de main-d'œuvre. Ils recrutent, embauchent et gèrent des équipes dédiées nearshore et offshore dans plus de 30 pays, offrant des services de personnel à distance, des services BPO, des services de réponse téléphonique et la mise en place de centres d'appels avec un recrutement sur le terrain, une supervision opérationnelle basée aux États-Unis, de la formation et une gestion de la main-d'œuvre en temps réel. L'entreprise met l'accent sur la responsabilité, le suivi des performances et l'alignement culturel pour les clients dans les secteurs de la santé, de l'assurance, de l'immobilier, des services professionnels et d'autres secteurs.

Description

• Post and manage job openings across recruitment platforms • Screen and interview candidates in English and Spanish • Coordinate new hire onboarding, including employment forms, FingerCheck setup, and system access • Maintain recruitment trackers and employee records • Conduct reference checks and maintain accurate recruitment records • Monitor employee attendance, time punches, and follow up on discrepancies • Assist with employee documentation, including warnings and write-ups • Coordinate coverage for last-minute and ongoing staffing needs • Contact available employees through WhatsApp to secure shift coverage • Update schedules and FingerCheck records • Confirm staffing updates with clients • Track and submit bids through BuildingConnected and other platforms • Follow up with clients and points of contact regarding submitted bids • Prepare client proposals and costing sheets • Monitor proposal status until signed or closed • Respond to client requests regarding schedules, staffing, and service updates • Share schedules, cleaning logs, and operational updates • Log and follow up on client service concerns • Maintain building Standard Operating Procedures (SOPs), logsheets, and operational documentation • Coordinate vendor communications and invoice-related matters • Maintain accurate client records in HubSpot • Build and document repeatable processes and SOPs • Organize vendor and subcontractor compliance documentation, including COIs, agreements, and scopes of work • Place supply orders as needed • Support CRM updates and marketing activities, including HubSpot and email templates • Perform other duties related to the position as assigned

🎯 Exigences

• Proficient level of English (written and spoken) • Proficient level of Spanish (written and spoken) • Excellent verbal and written communication skills, including professional phone and email etiquette • Previous experience as an Executive Assistant, Administrative Assistant, Customer Service or similar roles • Experience in recruiting, staffing, or facilities coordination roles preferred, but not required • Tech-savvy with experience using business platforms such as HubSpot, QuickBooks, Microsoft 365, BuildingConnected, or similar software • Experience coordinating staffing, scheduling, and client communications • Comfortable using WhatsApp and office productivity tools • Strong attention to detail and excellent time management skills • Dependable, proactive, and calm under pressure • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment • Self-motivated with the ability to work independently and follow established processes • Quick learner with the ability to adapt to new systems and workflows • Creative, resourceful, and proactive with an out-of-the-box mindset • Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management) • Ability to work U.S. Eastern Time (New York) business hours and adapt to business needs • Interested in long-term career opportunities • Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet • Professional home workstation capable of supporting uninterrupted remote work

🏖️ Avantages

• 100% remote work • Great work environment with potential for growth • Long-term opportunity • Full-time position with 40 hours weekly