Administrative & Executive Assistant – Part-Time

Job not on LinkedIn

🔥 37 minutes ago

🇬🇧 United Kingdom – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Monitor and organize the owner's business inbox • Identify and prioritize urgent emails, outstanding communications, pending responses, and follow-ups • Draft or send routine email responses when authorized • Provide general administrative and executive support across varied business tasks • Maintain accurate records, trackers, and digital documentation • Manage assigned tasks, follow-ups, and deadlines • Follow established workflows and procedures • Organize information and coordinate routine operational activities • Identify missing information, potential issues, and process improvement opportunities • Monitor client account inboxes and identify incoming supplier invoices • Forward invoices to bookkeeping software using established procedures • Maintain organized financial-document handling processes • Perform basic Xero and finance administration, including statement reviews, remittance updates, transaction cross-checking, and reconciliation-related tasks • Identify discrepancies and escalate them for review • Monitor client identification records, expiration dates, risk assessments, and compliance deadlines • Maintain compliance records and administrative trackers • Follow AML and client-administration procedures • Handle confidential client and financial information responsibly • Assist with additional executive, administrative, and practice-support tasks • Learn new software, systems, and internal procedures • Provide timely updates on progress, outstanding items, and potential issues

🎯 Requirements

• Previous administrative, executive assistant, office administration, or business support experience required • Strong written English and professional email communication skills required • Excellent organizational skills and attention to detail required • Ability to learn new systems, software, and procedures quickly required • Strong initiative, follow-through, and problem-solving skills required • Good time management and ability to manage multiple tasks and deadlines required • Ability to work independently and follow documented procedures required • Experience with email and inbox management preferred • Familiarity with Xero or other bookkeeping platforms preferred, but not mandatory • Experience with invoice administration, supplier statements, or basic finance support preferred • Experience supporting UK businesses or professional services practices is a plus • Familiarity with GDPR, AML administration, or compliance tracking is a plus • Understanding of confidentiality and appropriate handling of financial and client information required • Microsoft Outlook / Email Platforms • Microsoft Teams • Microsoft Excel / Google Sheets • Microsoft Office / Google Workspace • Remote Desktop Systems • Other client-specific business applications as required • Strong written and spoken English required • Availability for 10 contracted hours per week, Monday through Friday, during early morning UK time • Contractors will operate under a Master Services Agreement and a Statement of Work

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Hours likely to increase based on performance and workload