Post Award Management Specialist

🕒 July 6

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

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Carnegie Mellon University

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1900

💼 Consulting

🏥 Healthcare

📚 Education

Consulting • Healthcare • Education

Carnegie Mellon University is a prestigious private research university located in Pittsburgh, Pennsylvania. It is renowned for its interdisciplinary programs and commitment to innovation and research excellence. CMU excels in academics, offering diverse programs across its schools, fostering a culture of inquiry and excellence among its students and faculty. The university is a leader in the fields of artificial intelligence and technology, contributing significantly to these industries through cutting-edge research and collaboration with industry partners. It is also recognized for its work in promoting diversity, equity, inclusion, and sustainability. Carnegie Mellon is home to numerous research centers and institutes, and it plays a crucial role in advancing knowledge and technology on a global scale.

📋 Description

• Review executed award agreements, notices of award, amendments, subawards, and related documentation for completeness and accuracy. • Reconcile sponsor-approved budgets to awarded funding and institutional proposal records, ensuring alignment with allowable cost structures and system requirements. • Ensure revised budgets and other data elements are appropriately documented and accurately established in University systems. • Create and maintain related project records • Validate that required compliance determinations and approvals are in place and aligned with award terms for requirements. • Verify adherence to institutional policies, sponsor regulations, and federal requirements. • Establish and validate award data in the eRA system to ensure accurate and complete integration with the institutional financial system. • Confirm all required financial, structural and compliance elements are in place prior to account activation, minimizing downstream corrections. • Resolve data discrepancies at the point of setup to ensure system alignment and operational readiness. • Serve as a primary point of contact for departments, principal investigators, and research administrators regarding award setup status and requirements. • Communicate missing documentation, required corrections, or outstanding compliance items. • Provide guidance regarding account establishment procedures, timelines, and institutional requirements. • Maintain accurate and complete award records and supporting documentation. • Monitor workflow queues and account setup metrics to support timely processing. • Generate reports related to award setup activities, pending actions, and operational performance. • Participate in quality assurance and continuous process improvement initiatives. • Assist in development and refinement of standard operating procedures and workflow documentation. • Participate in testing and implementation of eRA system enhancements or upgrades. • Recommend process improvements to increase efficiency, data quality, and compliance.

🎯 Requirements

• Bachelor’s degree required • Five years of work experience • Experience in university sponsored projects administration, post/pre award management or research administration or some combination. • Familiarity with federal sponsor regulations including Uniform Guidance and agency-specific requirements. • Experience with systems such as Huron Research Suite, Cayuse, InfoEd, Kuali Research, Oracle, Workday, PeopleSoft, Banner, SAP, or similar platforms. • Knowledge of sponsored project lifecycle management and post-award administration. • A combination of education and meaningful experience from which comparable knowledge is proven may be considered. • Successful background check

🏖️ Benefits

• comprehensive medical, prescription, dental, and vision insurance • generous retirement savings program with employer contributions • tuition benefits • ample paid time off and observed holidays • life and accidental death and disability insurance • free Pittsburgh Regional Transit bus pass • access to our Family Concierge Team to help navigate childcare needs • fitness center access