Contract Operations Specialist

🕒 August 26

🇺🇸 United States – Remote

💵 $75k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Definium Therapeutics

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

🏥 Healthcare

🧬 Biotechnology

💊 Pharmaceuticals

Healthcare • Biotechnology • Pharmaceuticals

Definium Therapeutics is a clinical-stage biotechnology company developing precision psychedelic-derived therapeutics for psychiatric and neurodevelopmental disorders. The company focuses on pharmaceutically optimized formulations of lysergide (LSD) and an R-enantiomer of MDMA to treat conditions such as major depressive disorder, generalized anxiety disorder, and core symptoms of autism spectrum disorder, advancing candidates through preclinical and clinical trials with a science-led, evidence-backed approach.

📋 Description

• Serve as a primary administrator and subject matter resource for the company's Contract Lifecycle Management (CLM) system • Support contract intake, routing, tracking, execution tracking, contract filing, and signature collection for confidentiality, vendor, consulting, clinical trial, master services, statement of work, and amendment agreements • Maintain contract repositories, metadata, records, naming conventions, and supporting documentation • Conduct quality control reviews of contracts and related documentation • Support CLM enhancements, user adoption, workflow optimization, and continuous process improvement • Collaborate with cross-functional stakeholders to improve contracting processes and user experience • Generate and maintain contract reports, dashboards, metrics, and management summaries • Monitor contract milestones, renewal dates, notice periods, and other contractual obligations • Maintain accurate contract data and support operational reporting and analytics for Legal leadership • Monitor and manage the Legal and Contracts shared mailbox and respond to routine contract-related inquiries • Assist with templates, playbooks, training materials, and other contracting resources • Support onboarding and training related to contracting processes and CLM tools • Collaborate with attorneys, contract managers, and business stakeholders on operational contracting needs • Perform other legal operations and contract administration duties as assigned • Identify opportunities to improve contract workflows, reduce manual steps, improve data quality, and enhance user experience

🎯 Requirements

• Bachelor's degree or equivalent experience • Minimum 3 years of experience in contract administration, legal operations, procurement operations, contract lifecycle management, or a related function • Experience supporting contract review, execution, records management, or CLM systems • Malbek preferred • Strong organizational skills and meticulous attention to detail • Ability to manage multiple priorities and deadlines in a fast-paced environment • Strong written and verbal communication skills • Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook • Experience leveraging AI-enabled tools, automation platforms, or legal technology solutions to improve contract lifecycle management, reporting, knowledge management, or operational efficiency • Experience working with document management systems, CLM platforms, or enterprise workflow tools • Willingness to learn, grow, and assume increasing responsibility over time

🏖️ Benefits

• 100% paid health benefits including Medical, Dental and Vision for you and your dependents • 401(k) program with company match and vesting after the turn of the first month after your start date • Flexible time off • Generous parental leave • Some fun fringe perks • Additional compensation, including bonus and equity, may be available