Executive Assistant

🕒 October 20

🇺🇸 United States – Remote

💵 $113.4k - $162k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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📋 Description

• Manage multiple high-level, constantly changing calendars • Book and troubleshoot domestic and international travel; provide on-call support when assigned executives travel • Liaise with and schedule meetings for internal and external stakeholders, including employees, strategic partners, media, and customers • Work cross-functionally with other team members • Provide backup support for administrative team members on PTO, including the EA to the CEO • Handle confidential information • Assist with onboarding executive new hires in partnership with executives, IT, and HR • Serve as a new-hire buddy and go-to resource • Create and maintain processes and standards and identify improvements • Set up conferences, meetings, and team offsites, both virtually and onsite • Support early starts or late stays for company events and travel delays • Travel domestically and internationally when needed • Enhance executive productivity, communication, and effective use of executive time

🎯 Requirements

• 5+ years of experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones • High level of discretion and integrity • Excellent oral and written communication skills, with a high degree of diplomacy • Previous experience using Gmail and Google Calendar in a work environment • Strong calendaring skills using Google Calendar • Experience working with other executive assistants in a high-functioning, fast-paced environment • Ability to anticipate the needs of the executive team • Demonstrated ability to book domestic and international travel • Familiarity with Navan preferred, but not required • Ability to prioritize, focus, and organize daily workload • Familiarity with Zoom and/or Microsoft Teams preferred • Ability to multitask across email, instant messaging, calendaring, and project management • Methodical and effective approach to projects and deadlines, with proactive progress communication • Solid time management skills • Self-motivated and able to work collaboratively and independently • Eager to share knowledge and build awareness • Growth mindset and improvement orientation • Active driver’s license • Valid US passport • Must be legally authorized to work in the country where applying • Visa sponsorship is not available for this role

🏖️ Benefits

• Remote-first by design; work from home with offices in Seattle and Paris for connection and collaboration • Flexible scheduling • Generous PTO • Designated quarterly Whaleness Days • Designated end-of-year Whaleness break • Home office support • Technology stipend equivalent to US$100 net per month • Annual learning and development stipend for conferences, courses, certifications, and continued learning • 16 weeks of paid parental leave after six months of employment • Equity for all full-time employees • Medical benefits • Retirement benefits • Paid holidays • Docker swag • Equipment setup, onboarding, learning and development opportunities, and first-class onboarding experience • Buddy or mentor support during initial weeks • Regular manager check-ins • Cross-functional introductions and relationship-building support

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