Executive Assistant – CEO

🕒 October 20

🇺🇸 United States – Remote

💵 $120k - $140k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Pindrop

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2011

🛡️ Insurance

💼 Consulting

🏥 Healthcare

Insurance • Consulting • Healthcare

Pindrop is a leader in voice authentication and fraud detection, offering innovative solutions to enhance the security of voice communications. The company uses advanced technologies such as liveness detection, behavioral analysis, and voice biometrics to combat threats like deepfakes and spoofing in various sectors including banking, finance, insurance, and retail. Pindrop integrates with platforms like Five9 to provide multifactor authentication, ensuring both the protection of sensitive information and a seamless user experience. With a focus on securing call centers and smart devices, Pindrop helps businesses prevent fraud and improve customer interactions by leveraging cutting-edge audio, voice, and AI technologies. Their solutions are trusted by some of the largest financial institutions and insurance companies around the world.

📋 Description

• Own and manage the CEO’s calendar based on business priorities • Protect focus time and maintain a sustainable meeting cadence • Challenge low-value meeting requests and consolidate meetings where possible • Operate with delegated authority and make decisions independently • Present recommendations, options, and tradeoffs to the CEO • Coordinate complex domestic and international travel, agendas, and briefings end to end • Resolve logistical issues and ensure smooth transitions between engagements • Prepare concise meeting briefs, background materials, talking points, presentation materials, speaker notes, and executive documents • Track decisions and action items for follow-up and accountability • Draft and review internal communications in the CEO’s voice • Liaise between the CEO, executive team, board members, and external partners • Filter and prioritize inbound requests • Introduce lightweight systems to improve follow-through, communication, and visibility • Use AI and modern productivity tools to streamline workflows and enhance decision-making • Handle sensitive information with discretion and maintain confidentiality • Establish and fully own the CEO’s operating cadence within 90 days

🎯 Requirements

• 10+ years as an Executive Assistant, including at least 3 years supporting a CEO • Ability to work independently with minimal direction and exercise judgment on behalf of a senior executive • Proficiency with Google Workspace and Microsoft Office • Proficiency with calendaring, travel, and expense systems • Strong design and presentation sensibility • Experience producing executive-ready materials • Experience coordinating board or executive-level materials is a plus • Comfortable with occasional after-hours support tied to travel or urgent priorities • Proactive, self-sufficient, decisive, and comfortable managing ambiguity • Skilled at managing up and protecting the CEO’s effectiveness

🏖️ Benefits

• Unlimited Paid Time Off (PTO) • Competitive compensation package, including RSUs (Restricted Stock Units) for all employees • Remote-first environment with flexibility and autonomy • Regular team on-sites, company-wide events, and intentional gatherings • Generous health and welfare plans, including one employer-paid employee-only plan • Best-in-class Health Savings Account (HSA) employer contribution • Low-cost vision and dental plans for employees and family • Paid Parental Leave for birth, adoptive, and foster parents • One year of diaper delivery for a new child • Recurring monthly phone and internet allowance • Enhanced fertility and GLP-1 benefits • Annual Learning & Development stipend for professional growth, certifications, and continued education • Catered lunches, happy hours, wellness programming, chess and poker tournaments

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