Senior Executive Assistant

🕒 October 29

🇺🇸 United States – Remote

💵 $95.2k - $160.8k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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1001 - 5000 employees

Founded 2014

💼 Consulting

📣 Marketing

🤖 Artificial Intelligence

💰 Secondary Market on 2020-11

Consulting • Marketing • Artificial Intelligence

GitLab is the most comprehensive AI-powered DevSecOps platform, offering tools for automated software delivery, security, and compliance throughout the software development lifecycle. It provides solutions across areas such as AI-assisted development, continuous integration/continuous deployment (CI/CD), source code management, and vulnerability management. GitLab aims to simplify and accelerate software delivery by uniting development, security, and operations on a unified platform. It is particularly recognized for its AI code assistants and has been named a leader in the Gartner Magic Quadrant™ for DevOps Platforms, making it a preferred choice for many enterprises.

📋 Description

• Support the VP, Global Solution Architects and the VP, High Velocity Sales & Sales Development • Manage shifting priorities, anticipate logistical needs, and follow through on commitments • Own complex, high-volume calendars across multiple time zones • Prepare recurring leadership meetings and all-hands, including agendas and presentation materials • Coordinate domestic and international travel, transportation, lodging, security needs, and documentation • Plan and execute off-sites, team-building activities, and company kickoffs • Partner with Recruiting and hiring teams on interviews, candidate communication, and onboarding logistics • Prepare accurate monthly expense reports, including receipt collection and reconciliation • Use AI tools for research, drafting, and recurring administrative work, validating outputs • Provide temporary coverage for executive support partners and lead special projects and ad hoc requests • Build trusted relationships and establish reliable scheduling, meeting preparation, travel, events, recruiting coordination, and expense processes • Collaborate asynchronously with globally distributed executive support professionals through documentation, shared processes, and cross-functional partnership

🎯 Requirements

• Experience supporting multiple senior leaders or VP-level executives simultaneously in a technology company • Experience managing complex calendars across time zones • Skill in coordinating domestic and international travel and team events • Proficiency with Google Workspace, Slack, Zoom, Navan, Claude, and GitLab • Experience with expense reporting, recruiting coordination, and onboarding logistics • Clear, approachable communication across functions and levels • Sound judgment with confidential information • Practical experience using AI tools to improve administrative work • Organized, reliable approach to balancing priorities across two leaders and their teams • Ability to support leaders and teams across global time zones • Prior go-to-market experience is not required

🏖️ Benefits

• Benefits to support your health, finances, and well-being • Flexible Paid Time Off • Team Member Resource Groups • Equity Compensation & Employee Stock Purchase Plan • Growth and Development Fund • Parental leave • Home office support

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