Timekeeping Systems Manager

🕒 October 13

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

👔 Manager

👻 Ghost score 10%

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Legence

WebsiteLinkedInAll Job Openings

10,000+ employees

🏗️ Construction

🤝 B2B

⚡ Energy

Construction • B2B • Energy

Legence is a Nasdaq-listed (LGN) provider of engineering, consulting, installation, and maintenance services that improve building performance and reliability for mission‑critical and technically demanding facilities. Founded in 1914 and now a Blackstone portfolio company, Legence delivers MEP engineering and design, program and project management, HVAC and process piping installation/fabrication, and ongoing preventative and corrective maintenance, with a strong emphasis on sustainability, net‑zero building design, and distributed generation. The company serves high-growth sectors including data centers, semiconductors, precision manufacturing, life sciences, healthcare, education, public sector, and commercial real estate, and reports large in-house teams of engineers, consultants, technicians, and craftspeople.

📋 Description

• Serve as the business owner and enterprise subject matter expert for timekeeping systems and workforce management technologies • Partner with Payroll to ensure accurate time capture, payroll processing, compliance, and seamless integration between timekeeping and payroll systems • Lead the design, implementation, testing, deployment, and ongoing optimization of timekeeping solutions • Define business requirements, system configurations, workflows, approval structures, and reporting requirements • Ensure systems support varying business models, labor agreements, regulatory requirements, and operational needs • Establish enterprise controls, audit standards, and monitoring processes for data integrity, compliance, and audit readiness • Ensure compliance with federal, state, local, and industry-specific labor regulations, including wage and hour requirements and SOX-related controls • Evaluate technology solutions and recommend build-versus-buy decisions • Partner with HRIS, IT, Payroll, and third-party vendors on enhancements, issue resolution, and system strategy • Lead enterprise-wide timekeeping initiatives, implementations, upgrades, and process improvement efforts • Facilitate requirements gathering, stakeholder alignment, testing strategies, and implementation planning • Coordinate cross-functional teams to deliver projects on time and within scope • Identify opportunities to improve efficiency, scalability, user experience, compliance, and operational effectiveness • Develop and maintain KPIs, audit metrics, and operational reporting • Investigate complex timekeeping issues, identify root causes, and implement sustainable solutions • Develop and deliver training on timekeeping systems, policies, and processes • Create and maintain system documentation, procedures, job aids, and support materials • Communicate process changes, system enhancements, and regulatory requirements to stakeholders • Serve as escalation point for complex timekeeping system and compliance issues • Advise leaders on workforce management best practices and timekeeping requirements

🎯 Requirements

• Bachelor's degree in Business Administration, Human Resources, Accounting, Information Systems, Labor Relations, or a related field, or equivalent combination of education and experience • Minimum of 7 years of progressive experience in workforce management, timekeeping, payroll, HRIS, labor compliance, or related functions • Experience managing or implementing enterprise timekeeping or workforce management platforms • Experience supporting multi-state organizations with complex workforce populations and regulatory requirements • Expert knowledge of federal, state, and local wage and hour laws, including Fair Labor Standards Act (FLSA) requirements • Strong understanding of timekeeping systems, workforce management processes, payroll operations, and compliance requirements • Working knowledge of SOX controls, internal controls, audit practices, and compliance frameworks impacting payroll and timekeeping operations • Knowledge of overtime calculations, meal and rest break requirements, scheduling practices, labor allocation methodologies, and timekeeping best practices • Experience supporting union environments, prevailing wage requirements, or project-based labor tracking preferred • Experience leading enterprise system implementations, process improvements, and technology initiatives • Experience partnering effectively with Payroll, HR, Operations, Finance, IT, and business leadership • Ability to translate operational and regulatory requirements into scalable business processes and system solutions • Strong analytical, problem-solving, project management, communication, and stakeholder management skills • Proficiency with workforce management platforms such as Dayforce, UKG/Kronos, Workday, ADP, Workforce Software, Deltek, or similar solutions • Advanced proficiency with Microsoft Excel and reporting tools

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