Executive Assistant

🕒 July 9

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 31%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsource Access Careers

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

📣 Marketing

⚖️ Legal

📦 Logistics

Marketing • Legal • Logistics

<Outsource Access Careers> Outsource Access Careers is a fully managed outsourcing and virtual services firm that connects U. S. -based clients with remote virtual staff located primarily in the Philippines. The company recruits, vets, trains, and matches virtual assistants and specialists across functions such as social media, admin/executive support, accounting, sales, HR, graphic design, marketing, and legal support, and operates a remote-first model with structured benefits, training, and employee support programs. It emphasizes long-term career growth for remote workers, compliance with local employment benefits, and tailored client staffing solutions.

📋 Description

• Manage the CEO’s calendar, communications, and priorities, ensuring time is optimized for strategic focus. • Collaborate with the CEO on company-led projects by carrying out research, preparing briefs, and executing tasks as directed. • Conduct detailed research on specified topics, summarize findings, and deliver actionable insights or well-prepared briefs. • Anticipate needs, organize priorities, and ensure deadlines are met with precision. • Identify opportunities to create efficiencies, streamline workflows, and optimize the CEO’s daily activities. • Handle personal matters for the CEO, such as researching and planning weekend events, coordinating logistics, or managing household-related tasks. • Interface with other team members and, on occasion, the CEO’s spouse to ensure smooth coordination on overlapping tasks. • Use tools such as ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite (Calendar, Gmail, Drive, Docs, Sheets, Slides), and Go High Level to manage tasks effectively. • Follow through on assignments with high attention to detail and quality, ensuring that projects are delivered to a high standard.

🎯 Requirements

• At least 2 years experience as an executive assistant, project manager, or in operations, demonstrating an ability to support leadership effectively. • Strong background in research, planning, and managing projects from direction to completion. • Experience in managing calendars, email, and documents remotely. • Familiarity with tools like ClickUp, Slack, Zoom, Notion, Google Suite, and CRM platforms. • Exceptional organization and time management. • Strong written and verbal communication in English. • Ability to handle multiple priorities and tasks with precision and efficiency. • Proactive problem-solving and decision-making. • Self-motivated, tech-savvy, and able to anticipate needs.

🏖️ Benefits

• Comprehensive HMO coverage for you and your dependents. • Group Life Insurance Benefit to safeguard your future. • Virtual Credit Card for added convenience and purchasing power. • Generous Paid Leaves to recharge and prioritize personal time. • Full support for required government benefits. • 13th Month Salary: A festive bonus to celebrate the year’s hard work. • Overtime Pay: Compensation for your extra effort and time. • Night Differential: Additional pay for working late hours or shifts. • Performance-based incentives to reward your contributions and achievements.