Virtual Assistant

Job not on LinkedIn

September 11

☕ Washington – Remote

Although this job is listed in Washington, this company may be open to hiring remote in other states.

💵 $32k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Realynk Assistants (Formerly Trans Support)

WebsiteLinkedInAll Job Openings

B2B • Consumer Services • SaaS

Realynk Assistants is a company that offers fully-managed virtual assistant services, primarily leveraging a diverse pool of Filipino talent to help businesses streamline their administrative and operational tasks. They specialize in matching clients with skilled virtual assistants who can handle various roles, including marketing, accounting, IT, and customer service. With a focus on affordability and flexibility, Realynk provides a risk-free 5-day trial and aims to enhance productivity by allowing clients to delegate non-core activities. Their approach guarantees a high client-virtual assistant match success rate, ensuring the right fit for specific business needs.

11 - 50 employees

Founded 2023

🤝 B2B

☁️ SaaS

📋 Description

• Attend internal and external (client) calls; take comprehensive notes; track and manage follow-up items. • Manage executive and team calendars; schedule and coordinate meetings across internal and external stakeholders; maintain and update CollaborateUp’s events calendar. • Customize template decks for client needs and create new decks for marketing and business development purposes. • Conduct targeted research on topics such as tax regulations, benefits for eco-tourism in Mexico, and other project- or client-related areas. • Maintain client and partner lists, points of contact, and opportunity trackers; log updates and next steps. • Route documents for signature; draft NDAs; follow up on invoice status; liaise with CollaborateUp’s accounting team on project invoices. • Assist in proposal development, including creating graphics, drafting job descriptions, and formatting. • Provide general support to the CollaborateUp team and leadership, including special projects and ad hoc requests as assigned.

🎯 Requirements

• Minimum of 4 years of experience in a professional setting. • Minimum of 2 years of experience in a professional remote work environment. • Strong organizational, research, and administrative skills. • Experience managing calendars and scheduling across multiple time zones. • Familiarity with Google Workspace (GSuite) tools (Docs, Sheets, Slides, Drive, Gmail, Calendar). • High emotional intelligence, maturity, and demonstrated business acumen. • Excellent written and verbal communication skills in English. • Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated. • Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams). • Self-starter with a proactive approach to problem-solving. • Comfortable balancing multiple projects and shifting priorities. • Detail-oriented and reliable in execution. • Team player who thrives in a collaborative, remote-first environment. • Professional presence when interfacing with clients and partners. • Preferred: Experience supporting consulting, professional services, or international development organizations. • Preferred: Experience working in WordPress and/or Monday.com. • Preferred: Graphic design skills (PowerPoint, Canva, or equivalent). • Preferred: Experience with CRM systems, project management tools, or databases.