Executive Assistant

Job not on LinkedIn

🕒 July 22

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scala Staffing

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Scala Staffing is a remote staffing and outsourcing firm that matches growth-driven companies with vetted virtual assistants and remote teams. Their services include candidate sourcing and assessment, cultural and communication training, onboarding support, hourly billing with time tracking, and consolidated invoicing. The website highlights offerings for virtual assistants, web design & development, digital marketing, and customer support, and emphasizes a training-first approach, long-term placements, and end-to-end management of recruitment and team integration. Site metrics shown include large numbers of tasks completed and assistants interviewed, and roughly four years in business.

📋 Description

• Conduct outreach to 400 brands per month via Instagram DMs • Follow the outreach process: DM → secure brand contact email → send pitch • Source brands from a provided list and proactively identify new brand opportunities • Manage all replies and follow-ups professionally and on time • Send and track email pitches to prospective brand partners • Maintain accurate, up-to-date records of all outreach activity in Notion • Track outreach status, responses, and pipeline progress • Support general administrative tasks as needed • Design carousel posts for social media content • Edit short-form video content using CapCut and/or Edits app (if skilled in this area)

🎯 Requirements

• Strong written communication skills for outreach and pitching • Highly organized with experience managing outreach pipelines or CRM-style tracking (Notion experience a plus) • Comfortable with Instagram DM outreach and relationship building • Self-starter who can proactively source leads, not just work from a list • Basic graphic design skills (for carousel creation) • Video editing skills (CapCut/Edits) are a plus but not required

🏖️ Benefits

• Health insurance • 401(k) matching • Flexible work hours • Paid time off • Remote work options