Executive Assistant

🕒 July 22

🇺🇸 United States – Remote

💵 $80k - $105k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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TopDog Law

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

TopDog Law is a national marketing network and personal injury law firm brand that connects injured individuals with local counsel across the United States. The organization (including Helm Law Group, LLC) focuses on accident and injury cases — car and truck accidents, medical malpractice, birth injuries, nursing home abuse, sexual abuse, slip-and-fall, workers' compensation, and wrongful death — offering free case reviews and contingency-fee representation. TopDog Law operates a network of partner firms licensed in different states, maintains multiple offices nationwide, and emphasizes client communication, advertising-driven outreach, and connecting clients to local licensed attorneys.

📋 Description

• Run the President's daily check-in by aligning priorities, surfacing risks, and flagging when urgent noise crowds out strategic work • Own the President's inbox and Slack, triage, draft, route, and maintain accountability for items requiring attention • Turn recorded meeting transcripts into clear action items within 24 hours and track them to completion • Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners • Coordinate across operations, finance, technology, and people teams • Track open loops on key hires, state launches, and board follow-ups • Support executive onboarding, travel logistics, off-sites, and board meeting preparation • Provide direct, honest pushback and exercise judgment about when to hold back

🎯 Requirements

• 5+ years in an EA, Chief of Staff, or senior operations role • Outstanding written communication; ability to draft for a senior leader and sound like them • Relentless organizational instincts; nothing slips • High EQ, professional discretion, and confidence to tell a leader what they need to hear • Comfort creating structure in ambiguous, fast-moving environments • Tech fluency with email, Slack, calendaring, and project tracking; ability to learn new tools quickly • Preferred: C-suite EA experience at a high-growth company with 400+ employees • Preferred: Fluency with AI tools such as Claude, ChatGPT, or similar • Preferred: Exposure to legal, financial services, or multi-state operations • Alignment with the core values of embracing change, commitment, no-ego energy, ownership, and fast, hungry execution

🏖️ Benefits

• Eligible for performance-based bonus • Medical, dental, and vision insurance • 401(k) with company match • HSA • Life insurance • Disability coverage • Paid time off • Parental leave