Project and Administrative Support Virtual Assistant

Job not on LinkedIn

🔥 12 hours ago

🇬🇧 United Kingdom – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Maintain and update Google Sheets and shared project trackers • Track project milestones, deliverables, deadlines, links, and media assets • Coordinate with freelancers and ensure assigned work is completed and documented • Keep client-facing project information organized and current • Follow up on outstanding tasks and flag delays or risks • Help maintain project continuity when James is unavailable • Prepare brief daily updates or summaries • Monitor and organize James's inbox daily • Prioritize urgent emails and respond to or draft responses for client and general inquiries • Maintain timely communication, targeting responses within approximately one hour when possible • Support podcast projects from recording through delivery • Maintain podcast episode, media asset, video clip, and content-deliverable records • Coordinate with editors, designers, and other freelancers • Monitor inbound leads and website inquiries • Gather information and conduct initial lead qualification via email, chat, or calls • Schedule qualified leads for meetings with James • Maintain lead and contact information in HubSpot • Follow up with prospects and maintain relationships • Make occasional client follow-up calls, including meeting confirmations and payment-related follow-ups • Maintain James's LinkedIn activity and potentially post approximately three times per week • Prompt James for content ideas and draft LinkedIn content for approval • Assist with other social media administration • Help James stay organized through reminders and follow-ups • Identify falling-behind tasks and proactively escalate urgent matters • Participate in a brief daily check-in when required

🎯 Requirements

• Previous experience in virtual assistance, administrative support, project coordination, customer support, or a similar role • Excellent written and verbal English communication skills • Highly organized with strong attention to detail • Proactive and able to follow up without constant supervision • Curious and comfortable asking questions when clarification is needed • Strong sense of ownership and accountability • Reliable, responsive, and capable of managing competing priorities • Professional, courteous, and confident when communicating with clients and prospects • Able to work independently while keeping stakeholders informed • Comfortable working with spreadsheets, shared documents, email, and online systems • Google Workspace, HubSpot, and LinkedIn highly preferred • Experience with lead qualification, client communication, or CRM management is an advantage • Experience with content, podcast, video, or creative projects is a plus • Canva, Riverside, social media platforms, basic video/content editing tools, and international calling/dialer platforms are helpful or advantageous • Willingness and ability to learn new platforms • Ability to work during the UK morning, with a daily check-in potentially around 9:00 AM UK time • Minimum commitment of 20 hours per week

🏖️ Benefits

• Part-time schedule of approximately 20 hours per week initially • Potential to transition to full-time following a successful initial period • Semi-flexible schedule • Training and guidance can be provided where appropriate • Remote work arrangement