Recruiting Coordinator

🕒 October 12

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🎯 Recruiter

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 32 days.
• Jobs at this company usually fill in 35 days.
• No salary listed.

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Viva Talent

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Viva Talent is a remote staffing and talent platform that connects startups and leaders in the U. S. and Canada with highly skilled Executive Assistants across Latin America. The company focuses on creating meaningful career opportunities—especially for women—by recruiting, vetting, and placing EAs while providing benefits, regular compensation reviews, and growth support for its talent. Viva operates fully remotely, supports fixed schedules aligned to local time zones, and emphasizes culture, feedback, and work-life balance while serving business customers who need executive support.

📋 Description

• Schedule interviews quickly and accurately for hiring managers, Talent Partners, interviewers, and panels • Keep ATS statuses, notes, and next steps up to date • Own clear, timely, and human candidate communication across email, LinkedIn, and job boards • Identify where candidates are stuck and remove bottlenecks • Research first, recommend, add context, and involve decision-makers in time • Use AI to move faster while applying personal judgment • Own candidate response time, time between stages, time to hire, and hires against target • Work embedded with the recruiting team of one of Viva Talent’s US customers

🎯 Requirements

• 1+ year of experience in recruiting, recruiting coordination, HR or a related role • Experience scheduling interviews for hiring managers, recruiters, or Talent Partners • Experience using an ATS or HRIS to manage candidate or employee records, statuses, and next steps • Experience managing candidate or employee communication by email, LinkedIn, or job boards • English level C1 • 2+ years at one company at some point in your career • Typing speed of 40+ WPM • Experience using AI tools in real work and reviewing outputs before relying on them

🏖️ Benefits

• 100% remote work, forever • Competitive compensation with reviews every six months and performance bonuses • Global health insurance, including medical, dental, vision, mental health, and routine care • Paid holidays, vacation, sick leave, and family care days • Family-friendly policies, including parental leave and flexible support • A culture centered around growth, ownership, well-being, and continuous learning

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