Virtual Assistant, Law

Job not on LinkedIn

September 17

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We Are Working

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B2B • HR Tech • Productivity

We Are Working is a virtual assistant service dedicated to helping small businesses, entrepreneurs, and professional firms enhance their productivity and profitability. By offering specialized support in administrative tasks, marketing, sales, bookkeeping, research, and recruitment, We Are Working enables clients to focus on their core business activities without being overwhelmed by everyday tasks. Their team of vetted virtual assistants, equipped with the skills needed to manage various workloads, ensures efficient execution of tasks, ultimately allowing clients to win back time and improve their overall workflow.

11 - 50 employees

Founded 2019

🤝 B2B

👥 HR Tech

⚡ Productivity

📋 Description

• Provide administrative assistance to attorneys and paralegals, including drafting correspondence, transcribing dictations, and preparing legal documents. • Manage calendars, schedule appointments, and coordinate meetings and conference calls. • Organize and maintain electronic and physical files, ensuring accurate labeling and accessibility. • Serve as primary point of contact for client inquiries; respond professionally via email and phone in English and Spanish. • Assist with client intake procedures, gather necessary information, and maintain client databases. • Draft, edit, proofread legal documents (contracts, briefs, pleadings, memos) for accuracy and compliance. • File documents with courts, agencies, and other entities, adhering to deadlines and procedures. • Conduct legal research on statutes, case law, and regulations; summarize findings and prepare reports or memos. • Assist in preparation of legal arguments, briefs, and written submissions. • Support billing and invoicing processes, track billable hours, and prepare expense reports. • Collaborate with team members on special projects and initiatives to support firm objectives.

🎯 Requirements

• Proven experience working as a legal assistant, legal secretary, or paralegal assistant. • Strong understanding of legal terminology, procedures, and documentation. • Proficiency in both English and Spanish with excellent communication skills. • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and legal software applications. • Ability to prioritize tasks, manage multiple deadlines, and work efficiently in a fast-paced environment. • Discretion and confidentiality when handling sensitive information and client matters. • Flexibility to adapt to changing priorities and willingness to take on new responsibilities. • Availability to overlap during the 9:00 AM - 5:00 PM EST business day. • Must attempt and complete pre-screeners during the application process.