Event Planner

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⚔️ Virginia – Remote

⚔️ Virginia – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

🎪 Events

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Artemis ARC

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

Healthcare • Staffing • Business Transformation

Artemis ARC is a mission-driven organization that specializes in health care solutions, communications, marketing, and business transformation. They blend traditional consulting techniques with advanced technology and data science to improve health care systems and outcomes. With a focus on staffing and recruitment in the health sector, Artemis ARC aims to enhance quality of care and access to resources for a better patient experience.

📋 Description

• Manage events, workshops, and summits associated with the Strategic Sprints, including virtual and face-to-face events held at VA facilities (approximately 25 events per year). • Coordinate event logistics, registration, virtual and in-person setups, content development, breakout sessions, agendas, and participant engagement activities. • Develop and maintain Event Execution Timelines for each event, submitted in advance of the event date. • Create conference registration materials, event agendas, and post-event summaries. • Develop Logistics Coordination Plans and Vendor Management documentation, including online platforms that facilitate communications and content sharing between the contractor and the program office. • Coordinate all conference activities with the VA team and advisory group across the pre-planning, planning, execution, and post-conference phases. • Coordinate onsite logistics and travel for events, as required. • Assist the technology support team and coordinate with VA OIT, as needed, for utilization of the conference application. • Conduct post-event evaluations, collect participant feedback, and deliver Post-Event Evaluation Reports with recommendations for improvement within required timelines. • Ensure all event materials and activities comply with VA policies and Section 508 accessibility standards. • Support weekly status meetings with the COR and VA Program Manager and contribute event updates to weekly and monthly progress reporting.

🎯 Requirements

• 4+ years of professional event, conference, or meeting planning experience. • Bachelor's degree in hospitality management, communications, business, public health, or a related field. • Expert experience in the public health field, with an understanding of healthcare program audiences and stakeholders. • Experience planning and executing both virtual and in-person events, including proficiency with virtual event and registration platforms (e.g., Microsoft Teams, Webex, or similar). • Experience supporting federal government events; familiarity with VA facility protocols and government event requirements strongly preferred. • Demonstrated experience with vendor management, logistics coordination, and event budget/timeline tracking. • Familiarity with Section 508 accessibility requirements for event materials and platforms. • Experience supporting complex projects and transformation efforts within the federal government. • Comfortability with supporting complex client relationships. • Ability to manage competing deadlines across multiple concurrent events. • Ability to obtain and maintain a public trust clearance. • Legal authorization to work in the U.S.

🏖️ Benefits

• Remote work is anticipated • Occasional travel for client engagements may be required