Billing Specialist

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Barnes & Thornburg LLP

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

🏛️ Government

📋 Compliance

B2B • Government • Compliance

Barnes & Thornburg LLP is a national full-service law firm with over 850 lawyers in 26 U. S. offices that advises public- and private-sector clients on complex matters including public finance and infrastructure projects, corporate transactions, international trade, and litigation. The firm emphasizes agile, client-focused legal services, organic growth, and expanding transactional capabilities to support governments, corporations, and institutional clients across a range of regulated and commercial matters.

📋 Description

• Performs a variety of client billing duties according to established policies and procedures at an intermediate or advanced level of volume and/or complexity. • Maintains contact with attorneys, staff, clients, and outside vendors and agencies and observes confidentiality of client and firm matters. • Uses and is familiar with Elite 3E accounting system, as well as eBillinghub software. • Acts as liaison between billing attorneys, legal administrative assistants (LAA), and accounting. Responsible for communicating and training attorneys and LAAs on billing procedures. • Originates computerized proformas on monthly basis for review by each billing timekeeper in the firm. • Makes necessary edits to proformas, generates final invoice copies, and mails, emails or prepares invoices for electronic submission to clients and/or third party vendors. • Works with eBilling team to Initiate all electronic billing set ups for clients assigned as necessary. • Works with eBilling team to troubleshoot all electronic billing submission rejections and errors in a timely manner. • Assists with more complex billing features including, but not limited to, volume discounts, rate exceptions, multi-payers, split billing, and insurance billing. In addition the volume of matters handled by a billing specialist is consistently significant. • Organizes and maintains up-to-date billing instructions for each billing attorney. • Maintains filing in accordance with department policy including invoices, proformas and correspondence. • Operates office equipment including computer, copiers and 10-key calculator. • Assists attorneys and staff in analysis of time and fees invested in matters and run reports for that purpose, including analysis that may be more complex and time consuming.

🎯 Requirements

• Ability to read and write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent in order to maintain and verify accounts. • Approximately 3-5 years of prior on-the-job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment/software with minimum supervision in order to carry out routine accounting duties with minimal supervision. • Ability to organize and prioritize numerous tasks assigned by supervisors and complete them under time constraints which will include making timely, independent decisions. Ability to think critically about complex billing situations and propose viable solutions. Ability to respond to requests requiring analysis of client billing histories and other basic financial analyses. • Requires the ability to work with highly confidential information and to ensure such confidentiality is always maintained. • Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, clients and staff to provide information with ordinary courtesy and tact.

🏖️ Benefits

• Equal Employment and Opportunity Statement: Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment.