Operations Manager, Contracts & Compliance

Job not on LinkedIn

🔥 27 minutes ago

🌵 Arizona, California, +5 more states – Remote

🌵 Arizona – Remote 🏄 California – Remote ⛰️ Colorado – Remote 🌴 South Carolina – Remote 🤠 Texas – Remote ⛷️ Utah – Remote ☕ Washington – Remote

💵 $85k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🚔 Compliance

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Cohere

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

🤖 Artificial Intelligence

☁️ SaaS

🤝 B2B

Artificial Intelligence • SaaS • B2B

Cohere is an enterprise AI company that provides an AI platform, models, and workplace systems to power business productivity, search, retrieval, and generative workflows. Its product suite includes North (an enterprise-ready AI workplace), Compass (an intelligent search and discovery system), generative models such as Command (agentic, multimodal, multilingual models), Transcribe (speech-to-text), and North Mini Code (agentic coding model), plus retrieval tools Embed and Rerank. Cohere offers private deployments (Model Vault), customization on proprietary data, developer APIs and resources, and maintains a research arm (Cohere Labs). The company emphasizes security, data sovereignty, enterprise integrations, and solutions across industries including technology, financial services, healthcare, manufacturing, energy, and the public sector.

📋 Description

• Manage the full proposal-to-contract lifecycle, including proposals, service agreements, amendments, and renewals • Coordinate contract preparation and execution using approved templates and processes • Serve as a liaison between internal stakeholders, external partners, and legal counsel • Review agreements for accuracy, completeness, and alignment with approved proposals • Maintain contract records, documentation standards, and renewal tracking systems • Monitor contract deadlines, renewals, and terminations while coordinating follow-up actions with operational leaders • Maintain business licenses, registrations, and corporate filings across operating markets • Coordinate annual compliance requirements, renewals, and regulatory filings • Support new community onboarding and market expansion efforts by ensuring compliance readiness • Assist with insurance administration, renewals, and certificates of insurance • Maintain compliance documentation and reporting records • Coordinate with internal leadership and external legal counsel on organizational legal matters • Track legal requests, documentation, trademark renewals, and project timelines • Maintain organized legal records and support risk management initiatives • Develop and maintain workflows, SOPs, and process documentation • Manage document retention standards and organizational filing systems • Conduct audits to ensure documentation and compliance requirements are met • Provide training and guidance on contract, compliance, and documentation processes • Generate reports related to contract activity, compliance deadlines, and operational metrics • Identify opportunities to improve efficiency, accountability, and consistency across the organization • Serve as a resource to internal teams on contracts, compliance, and operational best practices • Support a culture of accountability, collaboration, and continuous improvement • Contribute to special projects and strategic operational initiatives • Perform other duties as assigned

🎯 Requirements

• 3-5+ years of experience in operations, contract administration, compliance, legal support, project coordination, or a related field • Strong organizational skills and exceptional attention to detail • Excellent written and verbal communication skills • Ability to manage multiple priorities and deadlines in a fast-paced environment • Strong analytical and problem-solving abilities • High level of integrity, professionalism, and discretion • Proficiency with Microsoft Office and document management systems • Experience working with contracts, legal documentation, or compliance programs • Familiarity with business licensing, insurance administration, or regulatory compliance • Experience using workflow and document management platforms such as Monday.com, SharePoint, or similar systems • Ability to work independently and collaboratively across teams • Bachelor's degree in Business Administration, Operations, Legal Studies, or a related field preferred • Experience in community management, real estate, homeowner associations, or related industries preferred • Ability to occasionally travel for meetings, training, or company events, as needed

🏖️ Benefits

• Medical coverage available on your first day • Employer-paid dental coverage • Vision coverage • 401(k) retirement plan • Employer-paid Life Insurance, AD&D, and Long-Term Disability coverage • Pet insurance options • Employee Assistance Program with mental health, financial, legal, and family support resources • Travel assistance and identity theft protection • Complimentary will preparation services • Generous paid time off • 16 paid holidays each year, including a Birthday Day and Volunteer Day, in addition to PTO • Professional development and growth opportunities