Marketing Coordinator

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MDWerks Inc.

WebsiteLinkedInAll Job Openings

1 - 10 employees

📱 Media

🤝 B2B

Media • B2B • Marketing

MDWerks Inc. is a dynamic company that specializes in press release distribution, enabling businesses to effectively share their news with media, investors, and consumers. The company utilizes targeted distribution options and innovative tools, such as an AI press release generator, to help clients streamline content creation and enhance their media visibility. MDWerks also offers a comprehensive media contacts database powered by AI to facilitate efficient outreach and improve engagement rates with journalists.

📋 Description

• Provide high-level administrative support to the VP of Marketing, including meeting coordination, travel arrangements, and expense reporting. • Act as a trusted administrative partner, managing priorities, anticipating needs, and ensuring the VP of Marketing is prepared for internal and external meetings. • Coordinate meeting logistics, agendas, materials, and follow-ups for leadership, agency, and cross-functional marketing meetings. • Support development and refinement of presentations, pre-reads, and executive-ready materials. • Coordinate CDAs, consulting agreements, SOWs, POs in partnership with Legal and Finance. • Handle confidential and sensitive information with professionalism, discretion, and sound judgment. • Serve as a marketing coordinator supporting the planning and execution of marketing initiatives and key deliverables. • Partner with Finance to support brand budget tracking, invoice processing, and spend visibility. • Assist with the organization and maintenance of marketing assets, templates, and files (e.g., SharePoint or other content management tools). • Coordinate with external agencies, vendors, and consultants to support marketing programs and initiatives. • Support logistics and execution for commercial meetings, internal communications, and cross-functional updates. • Help plan and execute engaging, well-organized Marketing and cross-functional team update meetings that build alignment, momentum, and connection. • Serve as a key administrative and operational user for Marketing systems and tools (e.g., SharePoint, project tracking tools, or content platforms as applicable). • Support onboarding and training logistics for new Marketing team members. • Help establish and maintain organized, scalable processes to support a growing Marketing organization. • Act as a flexible resource across Marketing projects as priorities evolve.

🎯 Requirements

• 10+ years of experience in an administrative support, marketing coordination, or hybrid role; experience in life sciences, biotech, or a regulated environment is preferred. • Demonstrated experience supporting senior leaders with complex scheduling and administrative needs. • Interest in marketing and commercial coordination, and execution; prior exposure to marketing, communications, or commercial teams is a plus. • Exceptional organizational skills with the ability to manage multiple priorities in a dynamic, fast-paced environment. • Proactive, anticipatory mindset and ability to follow through with urgency and accountability. • High energy, positive attitude, and a true roll-up-your-sleeves mentality. • Ability to build trusted working relationships across all levels of the organization. • Excellent judgment, discretion, and professionalism when handling confidential information.

🏖️ Benefits

• medical • dental • vision • time off • 401K