Facilities Project Manager

Job not on LinkedIn

🕒 Yesterday

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

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Heirloom

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

⚡ Energy

🔬 Science

🤝 B2B

Energy • Science • B2B

Heirloom is a climate-technology company that develops and operates Direct Air Capture (DAC) facilities using accelerated limestone-driven carbon mineralization to permanently remove CO2 from the atmosphere. The company integrates natural mineralization processes with engineered DAC systems to provide verifiable, permanent, and low-cost carbon removal credits, powering facilities with renewable energy and emphasizing scalable deployment and community benefits.

📋 Description

• Own the full lifecycle of CapEx projects across Heirloom properties, from initiation and scoping through execution, punch-list resolution, and closeout. • Collaborate with maintenance technicians and operations managers to assess property conditions, determine project scope, and define deliverables with clear acceptance criteria. • Develop project timelines, budgets, and milestones; track progress and report status updates to stakeholders on a regular cadence. • Ensure projects are delivered on time, within budget, and to Heirloom’s quality standards. • Maintain organized project documentation including scope of work, contracts, change orders, invoices, and completion reports. • Source, vet, and coordinate with third-party vendors and contractors to execute project work across all markets. • Obtain and critically evaluate bids and proposals, identify missing line items, unreasonable pricing, or scope gaps, and negotiate terms that protect Heirloom’s interests. • Schedule and dispatch vendors for on-site work; follow up on task completion, quality of work, and adherence to timelines. • Serve as the primary liaison between the offshore project management function and on-the-ground field staff, including maintenance technicians and market operations teams. • Coordinate site visits, inspections, and punch-list walkthroughs with field personnel to ensure project requirements are met. • Communicate project updates, schedule changes, and escalations clearly and promptly to all relevant stakeholders. • Review replacement tickets and input requisitions into tracking spreadsheets for procurement and budgeting purposes. • Track project expenses and support invoice processing to ensure accurate financial reporting to the finance team. • Update essential work order attributes on a daily basis in preparation for dispatch and project tracking.

🎯 Requirements

• 3+ years of experience in facilities coordination, project management, or a related field within property management, hospitality, or real estate. • Demonstrated experience managing CapEx or construction/renovation projects remotely. • Strong vendor management skills with experience sourcing, negotiating with, and overseeing third-party contractors. • Excellent organizational skills with the ability to manage multiple projects simultaneously across different markets. • Proficiency in project management tools, spreadsheets, and work order management systems. • Outstanding written and verbal communication skills in English; ability to communicate effectively across time zones and with diverse teams. • Self-motivated, detail-oriented, and comfortable working independently in a remote environment. • Willingness and ability to travel to U.S.-based markets as required. • Experience in short-term rental or hospitality property management. • Familiarity with procurement workflows, purchase order processes, and budget tracking. • Background in data analysis or reporting for operational decision-making. • Advanced English Proficiency required

🏖️ Benefits

• Remote work • Biweekly pay in USD • Paid time off • Opportunity to work with a U.S.-based luxury brand. • Travel to the U.S. market • Indefinite-term U.S. contractor agreement