Event Coordinator

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ICD Technologies LLC

WebsiteLinkedInAll Job Openings

1 - 10 employees

🔒 Cybersecurity

🏢 Enterprise

Cybersecurity • Digital Transformation • Enterprise

ICD Technologies LLC is a company offering digital transformation and cybersecurity solutions. With over 20 years of experience, they aim to help businesses transition into smart, future-ready enterprises while protecting them from cyber threats. Their services include digital transformation consulting, cybersecurity assessments, robotic process automation, data-in-motion technology, AI and machine learning models, digital risk protection, and identity and access management. They serve a diverse range of clients with a focus on creating empowered and secure organizations.

📋 Description

• Own the planning and execution of assigned events from concept through completion, including: Study Group meetings, regional dinners with local ODs, approx 150 per year State Association conferences & small scale industry events, internal meetings and company events, virtual events and webinars, additional member engagement events as assigned. • Coordinate IDOC's participation in industry tradeshows by managing exhibitor deadlines and required forms, coordinating booth logistics and shipping, ordering event materials and promotional items, coordinating staff travel logistics, creating event schedules and staff resources, managing booth inventory and event supplies, supporting onsite booth operations, researching and tracking future industry event opportunities for consideration by the Events team. • Provide planning and onsite support for IDOC's premier events, including Vision Forward and Connection, which may include registration, hotel rooming lists, speaker coordination, session logistics, event mobile app updates, onsite attendee experience, and general event logistics before, during, and after each event. • Maintain the master events calendar, inventory of event supplies, booth materials, signage, and promotional items, coordinate shipping and receiving for event materials, maintain event documentation, timelines, and checklists, and recommend process improvements that increase efficiency across the Events team.

🎯 Requirements

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field preferred. • 2+ years of experience coordinating meetings, conferences, events, hospitality, or related experience. • Experience coordinating multiple projects simultaneously while meeting deadlines. • Strong organizational skills with exceptional attention to detail. • Excellent written and verbal communication skills. • Ability to build positive relationships with vendors, venues, sponsors, and internal stakeholders. • Comfortable working independently in a remote environment while collaborating across teams. • Strong problem-solving skills and the ability to remain calm under pressure. • Experience with one or more of the following: Swoogo, EventMobi or similar event management platform, Microsoft Office Suite, Microsoft Teams, Zoom Webinar, HubSpot, Canva, and Project management software (Asana or similar).

🏖️ Benefits

• Health insurance • Flexible working arrangements • Professional development opportunities