Conference Meeting Planner

🔥 1 minute ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Opal Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

📚 Education

💸 Finance

B2B • Education • Finance

Opal Group is a global conference organizer serving top executives and decision makers across various industries. The company organizes invitation-only strategy forums and premier conferences in sectors such as finance, facilities, human resources, and life sciences and technology. These events are designed to facilitate collaboration and the exchange of best practices among senior administrators and executives. Opal Group's conferences cover a wide range of topics including investment, education, healthcare facilities, talent management, and patient experience, among others, enabling delegates to forge meaningful relationships with like-minded professionals.

📋 Description

• Manage assigned conferences from planning through onsite execution, ensuring all logistical requirements are completed accurately and on schedule • Serve as the primary coordination contact for assigned events and maintain communication with internal teams, vendors, speakers, sponsors, and attendees • Source, coordinate, and manage event logistics including hotel accommodations, catering, audiovisual services, transportation, shipping, printing, and other vendor services • Prepare event specifications and communicate conference requirements to vendors while assisting with contract review and cost management • Monitor hotel room blocks, attendee accommodations, and related travel logistics • Coordinate speaker, sponsor, and attendee information, ensuring all required materials and event details are collected accurately and on time • Manage conference registrations, event databases, and logistical tracking documents • Prepare event communications, planning documents, schedules, and operational materials • Track conference expenses and support budget management efforts for assigned events • Collaborate closely with Production, Audience Development, Sponsorship Sales, Marketing, Accounting, and Operations teams to ensure successful event execution • Resolve attendee, sponsor, speaker, and vendor inquiries in a professional and service-oriented manner • Travel onsite to manage event logistics, support conference operations, and ensure a successful attendee experience • Maintain detailed records, timelines, and project plans to ensure deadlines and deliverables are met • Additional responsibilities may be assigned as needed to support conference operations

🎯 Requirements

• Bachelor’s degree preferred • Valid U.S. entry visa required • Advanced English skills in verbal and written communication are required • 3+ years of experience in meeting planning, conference planning, hospitality, event management, or a related field • Strong organizational skills with exceptional attention to detail and accuracy • Experience coordinating travel, accommodations, vendor relationships, and event logistics • Excellent project management and multitasking abilities, with the ability to manage multiple conferences simultaneously • Professional, polished, and customer-focused communication skills • Strong problem-solving skills and the ability to adapt in a fast-paced environment • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint • Experience with CRM systems, registration platforms, or event management tools is preferred • Self-motivated and able to work both independently and as part of a team • Willingness and ability to travel to support live conferences and onsite event execution

🏖️ Benefits

• 100% remote work environment with occasional travel to on-site conferences (based on position) • Paid Time Off (available after 90 days), including: Vacation Days, Sick Leave, Compensatory Time, One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year • Jury Duty Pay • Paid Time Off for Voting • Paid federal holidays with early release the day prior • Summer Fridays • All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals