Operations – Legal Administrator

🕒 May 27

🌽 Illinois, New York, +2 more states – Remote

🌽 Illinois – Remote 🗽 New York – Remote 🍂 Massachusetts – Remote ☕ Washington – Remote

💵 $45 - $70 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

🧑‍💼 Attorney / Lawyer

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our common home

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

🤝 Non-profit

🌍 Social Impact

Non-profit • Social Impact

our common home is a non-profit organization that strengthens support for environmental protection by empowering local communities and civic institutions. It supports local initiatives, develops durable solutions aligned with citizens' priorities, builds leadership, and provides rigorous research, monitoring, and capacity-building to enable inclusive environmental action across countries. The organization partners with like-minded groups, emphasizes community-led solutions, and engages decision-makers to advance policies consistent with shared values.

📋 Description

• Maintain the 501(c)(3) status and ensure full compliance with Delaware state and US federal regulations. • Coordinate Board of Directors meetings, including preparing agendas, assembling board materials, and drafting official meeting minutes. • Act as the primary liaison with external legal counsel and accounting firms to ensure timely filing of tax returns (e.g., Form 990). • Oversee State Charitable Solicitation Registrations and renewals to support US-based fundraising compliance. • Liaise with payroll provider to ensure smooth payroll processing for US-based staff. • Provide basic HR and immigration support administration (e.g., tracking visa statuses, coordinating with immigration counsel if necessary). • Provide high-level secretarial and administrative support to the CEO and one US-based Fundraiser. • Manage scheduling, calendar coordination, and basic travel logistics where required. • Assist the fundraiser with administrative tasks related to donor tracking or grant compliance documentation.

🎯 Requirements

• Paralegal Training/Certification: Strong foundational knowledge of US corporate law, contract review, or non-profit compliance is required. • Nonprofit Experience: Prior experience working with or supporting a 501(c)(3) organization, specifically regarding governance and charitable registration, is highly desirable. • Operational Savvy: Familiarity with basic US payroll, HR practices, or working with PEO platforms. • Exceptional Organization: Ability to independently manage a diverse workload across just two days a week. • Tech-Savvy: Proficiency with remote work tools. • Discretion: High level of integrity and discretion when handling confidential organizational, financial, and personnel data.

🏖️ Benefits

• A flexible, 100% remote working environment. • The opportunity to contribute to a fast-growing, impactful global environmental network. • Competitive part-time compensation commensurate with experience.