Accounts Payable Officer

🕒 April 24

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage the accounts payable inbox, ensuring emails are monitored, actioned and cleared in a timely manner. • Ensure all invoices are reviewed and approved by the relevant department or authorised personnel prior to processing. • Manage and process supplier invoices in a timely manner, maintaining accurate records in line with company policies and the chart of accounts. • Process and ensure timely payment of recurring expenses, including Telstra, Momentum, Linkt and Australia Post. • Prepare and process weekly payment runs, ensuring accuracy and adherence to payment schedules. • Send monthly credit card statements to cardholders for completion and follow up on outstanding submissions. • Review credit card coding and supporting receipts for accuracy and completeness prior to processing. • Manage accounts payable aging, resolve discrepancies and maintain up to date vendor accounts. • Reconcile supplier accounts, investigating and resolving any discrepancies in a timely manner. • Set up new vendors and maintain existing vendor records, including updating banking and contact details as required. • Generate and distribute remittance advices to suppliers following payment runs. • Liaise with vendors to respond to payment queries, resolve discrepancies and maintain positive working relationships. • Support the month-end and year-end close process, ensuring all accounts payable transactions, accruals and prepayments are accurately • Complete all month end and year end journals accurately recorded. • Manage the preparation of monthly balance sheet reconciliations (sundry debtors, related party loans and trade payables), ensuring all accounts are reconciled, variances investigated and outstanding items resolved within defined timeframes. • Assist with external audits by providing documentation and explanations as required.

🎯 Requirements

• Strong attention to detail • Problem solving and decision-making skills • Commercial acumen • Relationship building – internal & external stakeholders • Excellent written and verbal (inter- personal) communication skills • Planning & Organisational skills • Effective Time Management skills • Ability to manages multiple tasks and priorities simultaneously • Strong numeracy and analytical skills • Experience reconciling and working with large data sets. • Experience in retail or property industry desirable • Experience in NetSuite desirable • VCE or equivalent • Intermediate Experience

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.