Accounts Receivable Coordinator

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PA Education Association

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1972

📚 Education

⚕️ Healthcare Insurance

🤝 Non-profit

Education • Healthcare Insurance • Non-profit

PA Education Association (PAEA) is the only national organization representing PA educational programs, providing professional development and resources tailored for PA educators, students, and program directors. Through advocacy, leadership development, and various assessment tools, PAEA aims to enhance the quality of education within the healthcare field, ensuring that graduates are knowledgeable and competent in their roles as Physician Assistants.

📋 Description

• Manages the full accounts receivable (A/R) function, ensuring timely receipt of funds and accuracy of records including various trackers • Process payments from members and external sources (checks, ACH, credit cards) across multiple systems • Prepares all cash receipts and maintains the Finance Team’s Master Check/ACH log • Prepares journal entries for all revenue streams and services • Reconciles weekly cash receipts and performs monthly revenue reconciliations between multiple systems including: Salesforce, Cvent, external systems and the general ledger • Sends invoices to members and clients, supports inquiries regarding billing, and assists with purchase orders (POs) and remittance documentation • Verifies PO details and releases exams as needed • Evaluates past due accounts, conducts outreach, and ensures timely collections • Maintains customer files and payment records across financial systems • Assists with month-end close procedures and creates journal entries as needed • Reviews Salesforce reports for accuracy and ensures proper reconciliation of data • Investigates and resolves account discrepancies in collaboration with internal teams and external stakeholders • Supports the completion of ACH and vendor setup forms, provides W-9s, and manages vendor relationships for payment processing • Prepares financial documentation for year-end audits and serves as a liaison for finance-related inquiries • Serves as a primary contact for staff across all departments by answering questions related to invoices, payments, and revenue, ensuring that colleagues receive accurate and timely information to support program and financial decision-making • Serves as a backup for Accounts Payable functions as needed

🎯 Requirements

• 3 years of experience in accounts receivable, bookkeeping, or general accounting • Proficiency in Microsoft Excel and experience with accounting software and financial systems • Strong attention to detail and organizational skills • Ability to manage multiple priorities and meet deadlines • Excellent communication and interpersonal skills, including with non-financial audiences • Experience handling confidential information with discretion and professionalism.

🏖️ Benefits

• monthly wellness stipend • 403(b)-retirement plan with an 8% employer contribution • pro-rated PTO accrual and holidays • professional development funding • tuition assistance