Real Estate Broker Assistant – Transaction Coordinator

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Smartland

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2008

🏠 Real Estate

💸 Finance

🤖 Artificial Intelligence

Real Estate • Finance • Artificial Intelligence

Smartland is a private equity real estate firm that offers alternative real estate investment opportunities aimed at preserving and growing wealth for institutional investors, family offices, and individual investors. The firm emphasizes disciplined, long-term capital preservation and uses advanced AI technology to improve operational efficiency, risk management, and resource allocation across its real estate investments. Smartland provides investor resources, calculators, and offices in Miami and Eastlake, OH, and targets accredited and institutional capital seeking diversification beyond traditional asset classes.

📋 Description

• Manage real estate transactions, ensuring documents are complete, accurate, and submitted on time. • Coordinate with title companies, lenders, appraisers, and inspectors to keep deals on track. • Process transactions in Dotloop and manage listings in MLS systems. • Maintain client records, transaction details, and checklists in CRM and management systems. • Handle property showings, marketing tasks, and assist agents with transaction coordination. • Monitor schedules, manage emails, and provide timely responses using Google Calendar and Workspace. • Ensure compliance by submitting all required documentation for broker approval. • Stay up to date with real estate laws, contracts, and disclosure requirements, ensuring all transactions comply with zoning laws, fair housing regulations, and escrow processes.

🎯 Requirements

• Excellent time management skills with the ability to prioritize and meet deadlines. • Strong attention to detail with excellent organizational and multitasking skills. • Proficiency in Dotloop, MLS systems, and Google Workspace (Drive, Calendar, Email). • Ability to work effectively in a fast-paced environment. • Strong understanding of real estate contracts, fair housing regulations, and transaction compliance. • Positive interpersonal skills and a team-focused attitude. • Experience in real estate operations preferred.