Assistant Project Manager

🕒 3 days ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👷‍♀️ Project Manager

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Tarkett

WebsiteLinkedInAll Job Openings

10,000+ employees

🤝 B2B

🧘 Wellness

🌍 Social Impact

B2B • Wellness • Social Impact

Tarkett is a global flooring manufacturer and solutions provider specializing in resilient, vinyl, carpet and other floor coverings for commercial, healthcare, education and residential markets. The company emphasizes health & wellbeing (indoor air quality, hygiene, acoustics, empathic design), strong sustainability and circular-economy initiatives (carbon footprint reduction, low-carbon solutions, recycling), and operates extensive R&D and production networks across more than 100 countries with a focus on customer-centric, values-driven operations.

📋 Description

• Provide essential project coordination and administrative support that helps keep construction projects organized, compliant, and on schedule from kickoff through completion. • Support Project Managers and Construction Managers with daily project administration. • Assist with project setup, including project files, schedules, tracking logs, and project management systems. • Maintain and update project information within Salesforce, Procore, and other business systems. • Prepare, review, and distribute project documentation, including contracts, subcontracts, change orders, transmittals, correspondence, and meeting materials. • Track project milestones, deliverables, and critical deadlines. • Maintain accurate and organized electronic and physical project records. • Manage document control processes, including submittals, RFIs, drawings, revisions, approvals, and project correspondence. • Ensure project documentation is properly version controlled and distributed to the appropriate stakeholders. • Assist with project reporting, dashboards, logs, and status updates. • Support project cost tracking, purchase orders, sales orders, invoices, and change order documentation. • Assist with monthly reporting, billing support, and lien waiver collection. • Coordinate with accounting and project teams to ensure timely processing of invoices and payments. • Track subcontractor and vendor compliance documentation, including insurance certificates, contracts, and safety requirements. • Coordinate communication between project teams, clients, subcontractors, vendors, and internal stakeholders. • Schedule and coordinate meetings, site visits, project reviews, and conference calls. • Prepare agendas, document meeting minutes, and follow up on action items. • Monitor project progress and communicate regularly with project teams, customers, and sales personnel. • Support permitting activities, RFI tracking, and project documentation requirements. • Assist with proposal development, including Requests for Proposals (RFPs) and Statements of Qualifications (SOQs). • Ensure project closeout documentation is completed accurately and projects are closed in a timely manner.

🎯 Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred. • 2–5 years of administrative, project coordination, construction, engineering, or related project-based experience. • Experience supporting construction, engineering, architecture, or project management teams preferred. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Experience with project management and document control systems such as Procore, SharePoint, Bluebeam, Primavera, or similar platforms preferred. • Experience with Foundation, Syspro, Salesforce, or similar business systems is a plus. • Strong organizational, documentation, and record-management skills.

🏖️ Benefits

• Matching retirement savings plan* • Paid time off