Event Producer

🔥 8 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $25k - $28k / year

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

🎪 Events

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TED Conferences

WebsiteLinkedInAll Job Openings

51 - 200 employees

TED is a nonprofit devoted to spreading ideas, usually in the form of short, powerful talks (18 minutes or less). TED began in 1984 as a conference where Technology, Entertainment and Design converged, and today covers almost all topics — from science to business to global issues — in more than 100 languages. Meanwhile, independently run TEDx events help share ideas in communities around the world.

📋 Description

• Execute end-to-end production for assigned event workstreams, from sourcing through on-site delivery and post-event reconciliation, in alignment with approved creative and operational briefs. • Develop and maintain detailed production schedules, workback plans, and milestone trackers; proactively flag risks and manage schedule shifts across multiple concurrent projects. • Oversee physical event environments, including staging, scenic, décor, temporary structures, furnishings, fencing, flooring, florals, signage, and outdoor activations. • Coordinate load-in and load-out logistics, setup and teardown, and on-site production flow, ensuring safety, accessibility, and regulatory compliance. • Consolidate and place orders for front-of-house and back-of-house technical needs, including AV, electrical, IT, lighting, plumbing, and rigging. • Source and evaluate vendors across furnishings, scenic builds, custom fabrication, technical services, logistics, and signage; present options and recommendations for approval prior to engagement. • Manage day-to-day vendor communications, change orders, and deliverables. • Monitor vendor performance against approved scope, timeline, and quality expectations; escalate issues promptly. • Build and maintain complex production schedules, coordinating across multiple vendors, internal teams, and site requirements simultaneously. • Manage logistics including shipping, deliveries, and on-site movement plans. • Anticipate conflicts and constraints early; bring contingency options to the manager for direction, then execute against approved plans. • Keep all operational details current in shared project management tools and documentation. • Manage assigned production budgets within approved parameters; track committed spend, process invoices, and flag variances promptly. • Bring cost-saving opportunities and any spend requiring approval for sign-off. • Provide accurate financial summaries and updates at production check-ins. • Serve as a reliable point of contact for assigned workstreams, providing clear and timely communication to vendors, partners, and internal teams. • Contribute to weekly production meetings with consistent progress updates and proactive problem-flagging. • Maintain accurate project archives including layouts, vendor data, schedules, and production notes. • Participate in post-event debriefs and contribute to process improvement. • Adhere to TED branding, identity, and operational guidelines at all times.

🎯 Requirements

• Degree or diploma in Event Management, Hospitality, Production, or a related discipline — or equivalent professional experience. • 4–5 years of hands-on event production experience with demonstrated growth in responsibility. • Strong working knowledge of live event production craft: scenic, furnishings, temporary structures, technical services, and logistics. • Proven ability to manage complex, multi-vendor schedules across concurrent projects in fast-moving environments. • Solution-focused mindset: you identify problems early and bring options to your manager, not just escalations. • Solid contract negotiation and vendor management experience. • Excellent written and verbal communication; able to manage up, across, and externally with clarity. • Comfortable working within defined parameters and approval structures while maintaining strong operational momentum. • Proficient in Google Workspace, Airtable, and project management tools; familiarity with floor-planning software ( CAD, or similar) an asset. • Familiarity with sustainable event practices and accessible event planning principles. • Stays current on event industry trends, emerging formats, and production technologies. • Must be authorized to work in Canada or the United States.

🏖️ Benefits

• Equal opportunity employer • Reasonable accommodation throughout the hiring process