Executive Assistant

🔥 2 hours ago

🗽 New York – Remote

🗽 New York – Remote

💵 $70k - $85k / year

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Trivium Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🏪 Marketplace

B2B • eCommerce • Marketplace

Trivium Group is a full-service Amazon-focused marketing agency that helps consumer brands scale profitably on Amazon and related marketplaces. They specialize in Amazon account management, PPC advertising, DSP campaign management, creative optimization (A+ content, imagery, copy), and TikTok Shop support, with a profit-first approach and deep experience in CPG, health & wellness, and supplements. Trivium combines data-driven analytics, bespoke strategies, and hands-on strategist oversight to improve conversions, reduce ad costs, and drive long-term growth for brands selling on e-commerce marketplaces.

📋 Description

• Own and manage the CEO's calendar, schedule, and priorities • Handle inbox management with a zero-inbox approach • Draft and manage correspondence, client updates, and follow-ups • Prepare briefing notes and agendas for meetings • Oversee a remote team • Collect, compare, and summarize team performance reports • Act as the gatekeeper and liaison between the CEO and the team • Ensure deadlines, milestones, and deliverables stay on track • Create and implement SOPs, workflows, and organizational systems • Identify inefficiencies and proactively recommend improvements • Bring structure and accountability to a growing organization • Manage travel arrangements and logistics • Handle expenses reporting, contract preparation, and financial admin tasks • Support budget planning and financial coordination • Coordinate event logistics as needed (future growth area)

🎯 Requirements

• 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive • Proven ability to build systems, SOPs, and organizational processes from scratch • Strong written and verbal communication skills — professional, clear, and confident • Exceptional organizational skills and attention to detail • Self-starter who takes initiative and works independently • Comfortable managing and coordinating remote teams • Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail) • Available to work Monday–Saturday during US Eastern Time hours • Comfortable with 1099 independent contractor arrangement • Background in automotive, luxury, or high-end service industries (Nice to Have) • Spanish and/or Arabic language skills (Nice to Have) • Experience with CRM platforms and project management tools (Nice to Have) • Event coordination experience (Nice to Have) • Experience working with high-profile or celebrity clientele (Nice to Have)

🏖️ Benefits

• $70,000 – $85,000/year (1099 contractor) • Opportunity to grow with a rapidly expanding company • Direct access to and mentorship from the CEO • Be part of a high-energy, premium brand with an exciting growth trajectory