Business Assistant

🕒 6 days ago

🏄 California – Remote

🏄 California – Remote

💵 $72k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

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Virtuos

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2004

🎮 Gaming

📱 Media

Gaming • Media

Virtuos is a leading global content creator for video games and movies, headquartered in Singapore with 22 offices across Asia, Europe, and North America. Established in 2004, the company has built a strong reputation for providing high-quality game development and art production services to major developers and publishers. Virtuos is recognized for its work on blockbuster AAA titles and is a trusted partner in the gaming industry, helping to bring innovative and memorable gaming experiences to life.

📋 Description

• Manage all scheduling and calendar logistics for the CRO across a globally distributed team, including coordination with colleagues and clients in APAC, Europe, and North America time zones. • Proactively prioritize, protect, and sequence the CRO's time — anticipating conflicts, resolving scheduling gaps, and ensuring the right prep time exists before high-stakes meetings. • Own inbox triage and correspondence management; draft, review, and send communications on behalf of the CRO as appropriate. • Manage travel logistics end-to-end: flights, hotels, ground transport, and visa requirements for domestic and international trips including industry events, client visits, and internal summits. • Design, maintain, and drive the commercial team's rhythm of business — including weekly pipeline reviews, monthly business reviews, QBRs, deal strategy sessions, and offsites. • Own the full meeting lifecycle: set agendas, circulate pre-reads, facilitate or attend as scribe, capture action items, and ensure follow-through from all stakeholders. • Maintain a master calendar of recurring commercial cadences and ensure the broader sales organization is aligned and prepared. • Track open actions and decisions across the commercial leadership team; follow up to ensure items are completed on time. • Serve as a connective tissue across the commercial team — supporting BDMs, KAMs, the Sales Operations Director, and cross-functional partners in Marketing, Finance, and Studio leadership. • Coordinate internal business reviews, account strategy sessions, and cross-studio commercial discussions, ensuring materials are prepared and distributed in advance. • Support the preparation and packaging of CRO-level presentations, board decks, and pipeline reports — pulling data from Salesforce and other sources as directed. • Assist in onboarding new commercial team members, coordinating access, introductions, and orientation schedules. • Plan and coordinate Virtuos participation in key industry events including GDC, Gamescom, Tokyo Game Show, and client summits — managing logistics, registration, scheduling, meeting rooms, and team coordination. • Travel to select events to provide on-site operational support: managing the CRO's schedule, facilitating client meeting logistics, and ensuring the team is set up for success in the field. • Track and manage post-event follow-up pipelines: meeting summaries, action items, and handoff to BD for qualified opportunities. • Process and reconcile expense reports for the CRO and, as needed, broader commercial team; coordinate with Finance and accounting as required. • Manage contracts, NDAs, and vendor coordination as appropriate in support of commercial activity. • Maintain organizational tools, shared drives, and documentation standards that keep the commercial team operating efficiently. • Anticipate the CRO's needs before they are expressed — preparing briefing documents, background research, and context ahead of critical engagements.

🎯 Requirements

• 5+ years of experience as an Executive Assistant, Business Assistant, or in a comparable administrative/operational support role within a technology, gaming, SaaS, media, or professional services company. • Exceptional organizational skills and a demonstrated ability to manage competing priorities across a fast-moving, globally distributed team. • Strong written and verbal communication skills — you can write a crisp email, set a clear agenda, and take notes that actually capture what matters. • Confidence and composure in high-stakes environments — whether that's a board meeting, a client dinner, or the GDC show floor. • Proficiency with the tools of modern work: Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel), Salesforce (or similar CRM), and video conferencing platforms. • Experience planning and coordinating business travel, domestic and international, including multi-leg itineraries and group event logistics. • Genuine interest in the video game industry — you don't need to be a developer, but you should know who our clients are and why this industry matters. • Discretion and trustworthiness, this role sits at the center of sensitive commercial and strategic information. • Familiarity with Salesforce for basic reporting, dashboard review, or pipeline data entry. • Prior experience supporting a CRO, VP of Sales, or revenue-focused executive. • Exposure to game development, co-development, or digital entertainment industry dynamics. • Experience working across time zones, particularly with APAC-based colleagues or clients.

🏖️ Benefits

• Competitive medical, dental, and vision coverage • 401(k) with company match and immediate vesting • Generous paid vacation and sick leave • Paid parental leave from day one • Flexible work arrangements • Ongoing learning and development opportunities • Employee Assistance Program (EAP) • Opportunity to collaborate with world-class talent behind some of the industry’s most recognized games • Chance to contribute to projects with leading publishers such as 2K, Sony, Square Enix, Activision, Microsoft and etc. • A people-first, collaborative culture