Executive Assistant – CEO Support, Real Estate Focused

Vaga não está no LinkedIn

🕒 Fevereiro 10

🌐 México, Brasil, +4 outros países – Remoto

🇲🇽 México – Remoto 🇧🇷 Brasil – Remoto 🇨🇴 Colômbia – Remoto 🇬🇹 Guatemala – Remoto 🇭🇳 Honduras – Remoto 🇨🇷 Costa Rica – Remoto

💵 $800 - $1.600 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication. Coordinate meetings, manage follow-ups, flag priorities, and respond on behalf of the CEO when appropriate. Maintain alignment between professional and personal calendars. • Bookkeeping and accounting support (using QuickBooks), Contracting support for government compliance, Marketing assistance (as secondary capability) • Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. Support the creation of internal systems for accountability, task tracking, and delegation across Trotta’s operations and team structure. • Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements. Maintain organized digital records, ensuring accuracy and timeliness in monthly cycles. • Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations. Build and maintain an annual travel calendar for 8–9 industry events, ensuring smooth execution and detailed itineraries. • Serve as the central communication link between the CEO, internal team, and external partners. Maintain a professional tone and ensure clear, timely updates across all channels (Slack, Gmail, Notion). • Provide structured updates and summaries on priorities, progress, and deadlines. Support time-blocking and productivity systems to help the CEO stay focused on strategic work. • Ability to maintain cybersecurity protections, Understanding of defense-related compliance certifications, Capability to handle restricted calendar/email access appropriately, Background check clearance. • Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Todoist or similar task management platforms, Appfolio, LeadSimple • Preferred Communication: Slack (daily), Zoom (weekly check-ins), email summaries

🎯 Requisitos

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership. • Excellent written and verbal communication skills. • Tech-savvy and comfortable working in digital ecosystems (**Slack, Notion, Google Workspace,** etc.). • Strong organizational and prioritization abilities. • Proven ability to manage sensitive information with discretion. • Background in contracting and compliance concierge services (preferred) • Experience with client needs assessment • Statement of work (SOW) creation skills • Procurement management experience • Proactive, self-directed, and thrives in an environment with evolving needs. • Experience managing both business and personal responsibilities for a founder or executive is a plus. • Basic knowledge of **bookkeeping, reporting, or data entry** preferred. • **Technical Requirements:** Reliable high-speed internet and a modern home office setup.

🏖️ Benefícios

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months