Executive Assistant to the President & CEO – Operation Focused

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🕒 Janeiro 29

🌐 México, Colômbia, +1 outros países – Remoto

🇲🇽 México – Remoto 🇨🇴 Colômbia – Remoto 🇧🇷 Brasil – Remoto

💵 $1.000 - $1.500 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• Manage the CEO’s email inbox, focusing on prioritization and timely responses. • Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments. • Develop and maintain SOPs for daily operations to streamline workflows. • Utilize Notion to create a personal operating system for collaboration and task tracking. • Support personal tasks such as grocery ordering, meal planning coordination, and family logistics. • Handle donor management tasks, including tracking updates and organizing voice memos. • Provide general administrative support and assist with team communications. • Maintain top 30 prospect list with proactive outreach reminders • Triage donor communications and manage in Notion and HubSpot • Research and prospecting for individual donors, foundations, and corporations

🎯 Requisitos

• Bachelor’s degree in Business Administration, Communications, or a related field. • 3+ years of experience as an Executive Assistant or in a similar role. • Proven experience in email management, calendar coordination, and task delegation. • Experience creating and managing SOPs and using tools like Notion for organization. • Exceptional organizational and time-management skills. • Strong written and verbal communication skills. • Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams. • Technical Requirements: • Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload). • A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).

🏖️ Benefícios

• Opportunity to work with a nonprofit organization driving impactful change. • Remote-first approach with a collaborative and supportive team. • Comprehensive onboarding process to ensure your success. • PTO and performance bonuses. • Professional growth opportunities in a mission-driven environment.