Executive Assistant – Operations Assistant

Vaga não está no LinkedIn

🕒 Agosto 17

🇲🇽 México – Remoto

💵 $900 - $1.300 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 11%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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Descrição

• Manage executive calendars, scheduling, email correspondence, and administrative requests • Organize documents, information, and recurring administrative workflows • Follow up on outstanding items and ensure deadlines are met • Coordinate new-hire onboarding and collect employee documentation • Maintain employee records and sync information with payroll and HR systems • Track billable hours, receipts, expenses, job costs, invoices, and project profitability • Support routine billing and light bookkeeping tasks • Track operational tasks, deliverables, and follow-ups • Coordinate administrative workflows to keep projects moving • Update internal systems and maintain accurate operational data • Provide ad-hoc administrative and operational support to leadership, employees, and field teams

🎯 Requisitos

• 3+ years of experience in executive assistance, administrative operations, operations coordination, or light project management • Construction, home improvement, contracting, or trades experience strongly preferred • Full fluency in English, written and spoken • Strong Spanish proficiency is a significant advantage • Experience with employee onboarding, time tracking, payroll-related administration, or expense management • Comfort working with receipts, job costs, hours, invoices, and financial/operational data • Tech-savvy and able to learn administrative, payroll, time-tracking, and expense-management systems • Highly organized with excellent attention to detail • Proactive and able to follow up independently without constant supervision • Comfortable working independently in a fast-paced environment • Full-time, dedicated availability • Ability to work strictly within Pacific Time Zone business hours • Direct experience with administrative onboarding and employee documentation • Direct experience with time tracking and/or payroll-related administration • Direct experience organizing receipts, expenses, costs, or other job-related financial information • Strong attention to detail and ability to work independently

🏖️ Benefícios

• Remote work • Flexible working hours within 8:00 AM–6:00 PM Pacific Time • Independent-contractor flexibility, with freedom to manage work on your terms (if engaged as an independent contractor)