Executive Assistant – Strategic Operations Lead

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Descrição

• Own and safeguard executive calendars, optimizing meetings for coaching sessions, strategic planning, and family commitments • Streamline communications, prioritize urgent items, and draft responses with high discretion • Identify activities tied to revenue and growth • Independently take special projects, such as AI product development, from conception to completion • Serve as the central communication hub between business units, external partners, clients, and vendors • Build systems and lightweight operating systems to streamline recurring processes • Identify opportunities to automate repetitive tasks and leverage new AI tools • Collaborate with leadership to define North Star KPIs • Monitor progress, flag blockers, and ensure deliverables are completed with ownership and quality • Manage travel arrangements, meeting coordination, and logistics for internal and external engagements • Coordinate professional and family calendars to minimize conflicts and protect personal energy and downtime • Support a leadership team driving a leadership coaching firm and a construction services business • Follow a clear 12-month advancement path toward a Chief of Staff position

🎯 Requisitos

• 3+ years of executive assistant, operations, or Chief of Staff-capable experience • Fluent English, written and verbal • Exceptional interpersonal skills • Ability to work independently with minimal supervision • Ability to handle high-value, time-sensitive situations with composure • Tech-savvy and able to learn new tools • Comfort with AI-enabled workflows and project management methodologies • Strong organizational skills • Ability to navigate ambiguity and adapt to project timelines • High emotional intelligence and empathy • Proactive ability to complete tasks without constant oversight • Interest in scaling into a leadership role • Alignment with a mission to help clients grow • Collaborative, non-siloed mindset • Preferred: time zone alignment with Central or Latin America • Preferred: experience supporting founders or small business leadership • Preferred: familiarity with online coaching platforms, digital product launches, or professional services • Preferred: operations background in service-based businesses such as construction or contracting • Ability or willingness to work Monday to Friday, 9 AM–5 PM ET / US time zones • Resume must be formatted in English

🏖️ Benefícios

• Remote work • Flexible work arrangements as an independent contractor • Freedom and flexibility to manage work on your terms (for independent contractors)