Senior Executive Assistant

🕒 Julho 16

🌐 México, Honduras, +2 outros países – Remoto

🇲🇽 México – Remoto 🇭🇳 Honduras – Remoto 🇸🇻 El Salvador – Remoto 🇨🇴 Colômbia – Remoto

💵 $1.200 / mês

⏰ Tempo Integral

🟠 Sênior

👨‍💼 Assistente Executivo

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Job Duck

SiteLinkedInTodas as Vagas

201 - 500 funcionários

💼 Consultoria

📣 Marketing

⚖️ Jurídico

Consulting • Marketing • Legal

A Job Duck é uma empresa especializada em conectar profissionais a oportunidades de trabalho remoto em empresas sediadas nos Estados Unidos. A empresa oferece uma variedade de posições, incluindo assistentes jurídicos, assistentes de marketing, assistentes executivos e gestores de casos. A Job Duck prioriza ajudar as pessoas a construir uma carreira em home office, garantindo um bom equilíbrio entre vida pessoal e profissional, além de oferecer suporte e recursos para desenvolvimento de carreira. O foco está em posições remotas, em tempo integral (full time), bem remuneradas e que oferecem um amplo leque de oportunidades profissionais.

Descrição

• Send meeting reminders five minutes before scheduled meetings. • Review and monitor the CEO's GSU and firm email accounts, identifying and escalating important matters requiring attention. • Protect the CEO's time and mental space by managing interruptions, prioritizing commitments, and maintaining focus on key objectives. • Answer and place phone calls as needed. • Prepare meeting notes and maintain accurate records of discussions and action items. • Attend meetings on behalf of or alongside the CEO when required. • Prepare, organize, and distribute the CEO's daily agenda. • Coordinate and schedule meetings, appointments, and events as requested. • Manage and maintain the CEO's calendar, ensuring priorities are aligned and scheduling conflicts are proactively resolved. • Maintain strict confidentiality while handling sensitive business and personal information. • Make payments and complete administrative transactions as directed. • Anticipate needs, identify potential issues, and implement solutions proactively. • Announce, coordinate, and attend office hours as required. • Support preparation and coordination for L10 meetings, check in meetings, office hours, and other recurring leadership meetings. • Update and maintain the CEO's task lists and follow up on pending action items. • Liaise with internal teams to ensure projects, priorities, and commitments remain organized and on track. • Conduct research and gather information to support decision making and ongoing initiatives. • Assist with personal and professional tasks that support the CEO's priorities. • Coordinate travel arrangements, itineraries, and related logistics.

🎯 Requisitos

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar administrative support role. • Experience supporting a senior executive, founder, or leadership team. • Experience coordinating travel arrangements and managing complex calendars. • Software & Tools: Microsoft Office Suite, Zoom, Microsoft Teams, Calendly. • Excellent written and verbal communication skills. • Strong organizational and time management abilities. • Ability to prioritize multiple tasks in a fast paced, fast changing environment. • Ability to work independently with little to no supervision. • High level of confidentiality and professional judgment. • Comfortable performing research and handling executive support tasks. • Strong attention to detail and follow through.

🏖️ Benefícios

• Competitive salary. • Paid Time Off. • Bonuses. • 100% remote/home-based position. • Full-time, long-term career opportunities. • Parental Leave. • Professional development and training. • Dedicated team support. • Alignment with our clients' core values.