Executive Assistant – Contracts & Operations Support

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🕒 Julho 10

🌐 México, Brasil, +1 outros países – Remoto

🇲🇽 México – Remoto 🇧🇷 Brasil – Remoto 🇨🇴 Colômbia – Remoto

💵 $1.000 - $1.700 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• Turn approved proposals into SOWs and manage the MSA process • Track and manage redlines back-and-forth with clients; maintain organized contract records • Own the (semi-automated) invoice process end-to-end • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes • Support 6 employees and 4–6 contractors • Assist with HubSpot admin tasks • Manage client onboarding forms and related paperwork

🎯 Requisitos

• 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity • Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained • Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.) • Exposure to payroll/PEO administration a plus • Familiarity with HubSpot or similar CRM/marketing tools • High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters • Excellent written English and strong attention to small details (this founder is exacting about precision)

🏖️ Benefícios

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months