Executive Assistant – Operations and Automation

🕒 Agosto 26

🌐 Colômbia, Honduras, +3 outros países – Remoto

🇨🇴 Colômbia – Remoto 🇭🇳 Honduras – Remoto 🇦🇷 Argentina – Remoto 🇩🇴 República Dominicana – Remoto 🇳🇬 Nigéria – Remoto

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 30%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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Hire Overseas

SiteLinkedInTodas as Vagas

1 - 10 funcionários

Fundada em 2023

💼 Consultoria

📣 Marketing

📦 Logística

Consulting • Marketing • Logistics

Hire Overseas é uma agência de recrutamento especializada em conectar empresas a talentos de primeira linha no exterior. Atuando em uma ampla gama de funções — de áreas técnicas e de design a marketing e suporte administrativo — a Hire Overseas tem como objetivo otimizar operações e aumentar a produtividade de seus clientes, ao mesmo tempo em que proporciona economias significativas de custos. A empresa prioriza a qualidade ao aprovar menos de 1% dos candidatos globais, garantindo que apenas profissionais excepcionais sejam colocados em diversas posições remotas.

Descrição

• Pay bills and manage recurring financial obligations accurately and on time • Handle state registrations as the company hires across the US • Oversee vendor relationships, including tax accounting and other external service providers • Coordinate proactively with vendors and service providers regarding contracts, renewals, and deliverables • Transfer and organize information from PDFs and other sources into Notion • Maintain clean, organized, and accessible documentation across company systems • Prepare RFPs, written statements, and other formal documents • Draft professional emails and correspondence on behalf of the founder • Build automations and workflows to reduce manual work and improve operational efficiency • Identify and implement improvements to how the founder and company operate • Stay current on tools and workflows that improve team effectiveness • Prepare materials and logistics for sales presentations • Support conference strategy by identifying relevant events, drafting proposals, and coordinating logistics • Organize the team around events and ensure readiness ahead of time

🎯 Requisitos

• Proven experience as an Executive Assistant, Chief of Staff, or Operations Associate supporting a founder or senior executive at a startup or early-stage company • Strong organizational skills with the ability to manage multiple operational workstreams simultaneously • Comfortable building automations and workflows using AI tools or no-code platforms to reduce manual work • Proficient in Notion and comfortable organizing and maintaining documentation across company systems • Strong written English communication skills with the ability to draft professional correspondence, RFPs, and formal documents • Proactive and self-directed with a bias toward identifying and fixing inefficiencies rather than waiting to be asked • Comfortable working independently across compliance, finance coordination, vendor management, and administrative tasks • Strong overlap with US Pacific Time hours • 1 to 2 minute Loom video introducing yourself, describing your experience supporting a founder or startup, and walking through one example of a process or system you improved or automated without being asked • Only candidates who submit a Loom video will be moved to the next step of the hiring process • Nice to have: experience with US state registration or multi-state compliance for a remote-first company • Nice to have: background supporting a B2B SaaS or GovTech startup • Nice to have: familiarity with Claude, Zapier, Make, or similar automation platforms • Nice to have: experience supporting sales processes or conference logistics • Nice to have: prior experience managing vendor relationships and coordinating with external service providers

🏖️ Benefícios

• Compensation paid in USD • Paid bi-monthly on the 15th and 30th • Paid Time Off according to company policy • Holidays observed according to company guidelines • 100% remote setup • Full-time basis with dedicated hours for team alignment and quality delivery