Executive Assistant

🕒 Julho 29

🇵🇭 Filipinas – Remoto

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 13%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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OptiNizers

SiteLinkedInTodas as Vagas

1 - 10 funcionários

Fundada em 2021

🤝 B2B

☁️ SaaS

👥 RH Tech

B2B • SaaS • HR Tech

OptiNizers é uma empresa dedicada a ajudar negócios a prosperarem, oferecendo uma gama de serviços de talentos remotos, incluindo assistentes virtuais executivos, atendimento ao cliente, gerenciamento de mídias sociais e design gráfico. Eles enfatizam a otimização e organização das tarefas empresariais para aliviar gargalos, aumentar a eficiência e apoiar o crescimento. A OptiNizers faz parcerias com clientes para transformar suas aspirações empresariais em realidade, posicionando-se como aliada na jornada empreendedora.

Descrição

• Manage the founder's business and light personal calendar, appointments, and scheduling. • Monitor and organize executive inboxes, prioritizing important communications and routing recurring requests appropriately. • Assist with travel planning, including flights, hotels, itineraries, check-ins, and travel logistics. • Help manage reminders, deadlines, and follow-up items to ensure nothing is overlooked. • Conduct online research and gather information to support business decisions and ongoing projects. • Continuously identify opportunities to improve workflows and executive productivity. • Handle recurring administrative tasks and routine operational responsibilities. • Collect invoices and supporting documents for company credit card transactions. • Organize receipts and upload required documentation into expense management platforms. • Assist with recurring reporting and administrative processes. • Maintain organized digital files and documentation. • Recommend tools, systems, or automation opportunities that improve efficiency. • Leverage AI tools and modern productivity software to streamline administrative work. • Help document recurring processes and establish organized workflows. • Continuously look for ways to reduce manual work and improve day-to-day operations.

🎯 Requisitos

• Previous experience as an Executive Assistant supporting founders, executives, or business owners. • Strong experience managing inboxes, calendars, and travel arrangements. • Excellent organizational, prioritization, and time management skills. • Outstanding written and verbal English communication skills. • High level of discretion, professionalism, and trustworthiness. • Ability to think proactively, work independently, and anticipate executive needs. • Strong attention to detail with excellent follow-through. • Comfortable learning new systems and leveraging AI tools to improve productivity. • Preferred: Experience supporting startup founders or entrepreneurs. • Familiarity with Microsoft Teams and modern collaboration tools. • Experience handling recurring administrative and operational processes. • Passion for continuous improvement and process optimization. • Comfortable working in a dynamic environment with evolving responsibilities.

🏖️ Benefícios

• Fully remote role • Flexible role with opportunities to grow responsibilities as the partnership develops. • Opportunity to become a trusted long-term partner supporting both business and light personal executive needs.