Virtual Assistant – Non Voice

🕒 Junho 25

🇵🇭 Filipinas – Remoto

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 36%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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Outsourcey

SiteLinkedInTodas as Vagas

201 - 500 funcionários

Fundada em 2024

🤝 B2B

🛍️ Comércio Eletrônico

B2B • eCommerce • IT outsourcing

A Outsourcey é uma agência líder em recrutamento remoto, especializada em conectar empresas com talentos offshore qualificados. Eles simplificam o processo de terceirização para empresas que vão desde startups até grandes corporações da Fortune 500, oferecendo soluções de pessoal flexíveis, sem contratos de longo prazo ou taxas de instalação. Aproveitando uma vasta rede de profissionais qualificados, a Outsourcey ajuda os clientes a reduzir custos operacionais enquanto melhora a eficiência e escalabilidade, garantindo que as empresas possam atender efetivamente às suas demandas de projetos em várias indústrias.

Descrição

• Manage calendars, appointments, and scheduling across multiple service lines • Coordinate meetings, consultations, and follow-up communications • Organize digital files, documentation, and internal workflows • Prepare reports, spreadsheets, presentations, and client materials • Handle inbox management, email correspondence, and administrative requests • Serve as an initial point of contact for client inquiries • Coordinate onboarding processes and client documentation • Follow up with prospective and existing clients regarding appointments and services • Maintain professional communication across email, phone, and messaging platforms • Assist with workflow management and project coordination • Maintain CRM systems and client databases • Support data entry, document preparation, and record maintenance • Help create and improve administrative processes and systems • Assist with client scheduling and document organization • Coordinate educational resources and client communications • Maintain confidentiality of sensitive client information • Coordinate manuscript submissions, deadlines, and communication workflows • Organize project timelines and editorial scheduling • Assist with student scheduling and appointment coordination • Organize deadlines, application tracking, and supporting documents • Coordinate communication with students and families

🎯 Requisitos

• 2–5+ years of Virtual Assistant, Administrative Assistant, Customer Support, Executive Assistant, or similar professional experience. • Experience supporting consulting, professional services, education, financial services, coaching, or multi-service businesses preferred. • Experience performing basic administrative tasks, including calendar management, email management, data entry, document preparation, and client support. • Excellent written and verbal English communication skills. • Strong interpersonal and relationship-building skills. • Professional and confident phone presence with the ability to communicate effectively with clients, stakeholders, and team members. • Comfortable handling inbound and outbound phone calls and not afraid to engage in conversations over the phone. • Strong organizational and time management skills with the ability to prioritize tasks effectively. • Proven ability to manage multiple projects, deadlines, and competing priorities simultaneously. • Ability to maintain accuracy and efficiency in a fast-paced environment. • Highly detail-oriented with exceptional accuracy and strong follow-through. • Strong customer service mindset with the ability to build positive relationships with clients and stakeholders. • Demonstrates professionalism, reliability, accountability, and discretion when handling business matters. • Ability to maintain confidentiality when working with sensitive information. • Proactive, resourceful, and self-motivated. • Strong critical thinking and problem-solving skills. • Ability to work independently, anticipate needs, and take initiative with minimal supervision. • Tech-savvy with the ability to quickly learn and adapt to new software, tools, and systems. • Comfortable troubleshooting basic technical issues and navigating multiple platforms simultaneously. • Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive). • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Experience working with CRM systems, scheduling software, and client management platforms. • Familiarity with project management tools such as Asana, ClickUp, Trello, Monday.com, or similar platforms. • Experience using Zoom and other virtual meeting platforms. • Reliable high-speed internet connection. • Dedicated home office or quiet workspace suitable for professional client communication. • Computer or laptop capable of supporting multiple applications, virtual meetings, and cloud-based systems.

🏖️ Benefícios

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.