Construction Admin/Ops Coordinator – Xero, Buildxact

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Pear Tree.

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1 - 10 funcionários

💼 Consultoria

📦 Logística

📣 Marketing

Consulting • Logistics • Marketing

A Pear Tree é uma empresa de recrutamento e serviços de contratação offshore, nascida em Melbourne, que conecta empresas da Austrália, EUA e Reino Unido diretamente a profissionais offshore qualificados (principalmente das Filipinas) sem sobretaxas de agências. Eles oferecem suporte completo à contratação — sourcing, triagem, avaliações de habilidades, entrevistas em vídeo, verificação de referências — e oferecem assistência com folha de pagamento, Employer-of-Record e conformidade, além de uma garantia de substituição de seis meses. A Pear Tree recruta para funções em TI, vendas & marketing, finanças, criação, administração e operações, enfatizando economia de custos, pagamento direto aos talentos e fluxos de integração seguros.

Descrição

• Process and code supplier invoices using Buildxact and transfer financial data into Xero • Match invoices to purchase orders, job numbers, and project details • Assist with project cost tracking and maintain accurate supplier and project records • Coordinate daily administrative tasks and support Project Managers • Follow up estimates, quotations, and project actions • Liaise with suppliers, subcontractors, and internal teams to keep projects on track • Manage shared inboxes, prioritise emails, and coordinate follow-ups • Prepare project documents and provide general administrative support • Maintain organised project documentation using OneDrive • Keep Buildxact, BuildPass, Xero, and project records accurate and up to date • Support ongoing improvements to administrative systems and workflows

🎯 Requisitos

• Previous experience in Construction Administration, Project Administration, Operations Coordination, or Accounts Administration • Strong working knowledge of Xero • Experience using Buildxact or similar construction management software • Experience using BuildPass, or willingness to learn • Strong organisational, administrative, and multitasking skills • Experience managing busy email inboxes and prioritising competing tasks • Strong document management experience using cloud-based platforms such as Microsoft OneDrive • Excellent attention to detail and data accuracy • Strong communication and time management skills • Ability to coordinate multiple projects within a fast-paced construction environment • Self-motivated, proactive, and capable of working independently • Previous experience supporting an Australian construction or building company (nice to have) • Understanding of construction estimating and quotation processes (nice to have) • Experience with project management and job costing systems (nice to have) • Exposure to supplier coordination and subcontractor administration (nice to have) • Experience coordinating multiple active construction projects simultaneously (nice to have) • Proficiency with Microsoft Excel, Outlook, and Microsoft 365 (nice to have) • Strong problem-solving mindset with a focus on improving systems and workflows (nice to have) • Ability to identify priorities, streamline processes, and support operational efficiency (nice to have)

🏖️ Benefícios

• AU Holidays • Remote work arrangement • AU Hours