Office and Operations Coordinator

Vaga não está no LinkedIn

🕒 Julho 20

🌐 Filipinas, Quênia, +4 outros países – Remoto

🇵🇭 Filipinas – Remoto 🇰🇪 Quênia – Remoto 🇿🇦 África do Sul – Remoto 🇩🇴 República Dominicana – Remoto 🇲🇽 México – Remoto 🇨🇴 Colômbia – Remoto

💵 $1.250 - $1.500 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

⚙️ Operações

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ScaleSource

SiteLinkedInTodas as Vagas

11 - 50 funcionários

🎯 Recrutamento

👥 RH Tech

🤝 B2B

Recruitment • HR Tech • B2B

ScaleSource é uma plataforma de recrutamento e contratação remota que conecta empregadores dos EUA com profissionais internacionais, alinhados em fuso horário, para posições de longo prazo. A empresa foca em membros de equipe dedicados e confiáveis (não freelancers ou temporários), oferecendo serviços de recrutamento, avaliação e suporte administrativo/folha de pagamento para simplificar a contratação e reduzir custos. A ScaleSource se posiciona como uma solução B2B para empresas em busca de talentos remotos escaláveis e crescimento contínuo da equipe.

Descrição

• Manage calendars, scheduling, and recurring task follow-up across stakeholders • Coordinate meetings across multiple stakeholders and confirm meetings before they happen • Protect leadership focus time through proactive scheduling • Build and maintain reporting cadences and SOP libraries • Turn one-off processes into documented, repeatable workflows • Prepare reports, dashboards, and performance trackers using Google Sheets, Excel, or similar tools • Capture meeting action items and decisions with owners and due dates • Track action items to closure and surface stalled items • Keep Slack, project boards, and similar tools organized and current • Maintain workflow documentation, process maps, and knowledge bases • Structure boards, folders, and channels so information is easy to find • Reduce founder and leadership time spent on administration and routine decisions • Handle routine decisions within documented guardrails • Identify inefficiencies and recommend process improvements • Flag only issues requiring leadership decisions • Support U.S.-based founders, operators, and integrators by turning reactive chaos into repeatable execution

🎯 Requisitos

• 3+ years of experience as an Operations Assistant, Administrative Coordinator, Office Coordinator, Executive Assistant, or similar operations support role • Demonstrated experience supporting founders, executives, operations leaders, or multiple stakeholders in a fast-paced business environment • Proven ownership of calendar management, scheduling, meeting coordination, reporting, SOP creation, process documentation, and operational follow-through • Strong proficiency with Google Workspace, including Docs, Sheets, Drive, Calendar, and Gmail • Proficiency with project management platforms such as ClickUp, Asana, Monday.com, Trello, Notion, or similar tools • Experience managing recurring operational workflows, tracking action items, and ensuring deadlines are consistently met with minimal supervision • Strong written and verbal English communication skills • Ability to prepare professional documentation, meeting notes, reports, and stakeholder communications • Highly organized with exceptional attention to detail and ability to manage multiple priorities accurately • Demonstrated problem-solving skills and ability to identify inefficiencies, recommend improvements, and build scalable processes • Ability to create and maintain SOPs, workflow documentation, process maps, and knowledge bases • Experience preparing reports, dashboards, or performance trackers using Google Sheets, Microsoft Excel, or similar tools • Must pass a written SOP/documentation exercise at 85%+ • Professional home office setup and reliable internet • Willing to undergo the required training assessment • Availability Monday–Friday, 9:00 AM–6:00 PM in PST, CST, or EST • Preferred: experience supporting franchise, multi-location, or multi-entity businesses • Preferred: experience with U.S.-based founders, executives, or companies • Preferred: experience with EOS, Traction, or similar operating frameworks • Preferred: experience building an SOP library or knowledge base from scratch • Preferred: experience with meeting management • Preferred: experience improving processes • Preferred: conversational Spanish

🏖️ Benefícios

• $1,250 USD/month for the first 90 days • $1,500 USD/month after • Better Role Matching — you are placed where you can actually perform and grow, not just fill a seat • Real Upside — strong performers unlock raises, long-term stability, and future opportunities • Work With U.S. Operators — direct exposure to franchise owners focused on growth and execution • Real Ownership — your work directly impacts operations. Less bureaucracy, more responsibility from day one • Multi-Location Exposure — work across multiple franchise locations and learn how scalable operations actually run