Executive Assistant

🕒 Agosto 12

🇵🇭 Filipinas – Remoto

💵 $9.600 - $14.400 / ano

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 18%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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WeAssist.io

SiteLinkedInTodas as Vagas

51 - 200 funcionários

🤝 B2B

⚡ Produtividade

☁️ SaaS

B2B • Productivity • SaaS

WeAssist. io é uma empresa que oferece a oportunidade de terceirizar uma variedade de tarefas para assistentes virtuais qualificados, permitindo que as empresas se concentrem em atividades de alto valor. Eles se especializam em melhorar a produtividade empresarial, oferecendo serviços como geração de leads em várias plataformas, gestão de e-mails e agenda, manuseio de despesas e faturas, estratégia de mídia social, pesquisas, entrada de dados e mais. A WeAssist. io visa ajudar empreendedores e empresas a "recuperar" seu tempo e aumentar a eficiência operacional ao tirar de suas mãos as tarefas de baixo valor.

Descrição

• Manage executives’ calendars and coordinate appointments with buyers, sellers, clients, agents, and other stakeholders • Act as a gatekeeper by confirming identities, meeting purposes, and the value of requested meetings • Add context to appointments and prepare meeting briefs with relevant history and background • Monitor calendars, send reminders, communicate delays, build scheduling buffers, and calculate travel time • Serve as the first line of defense for incoming calls and follow up on after-hours calls and voicemails • Route callers, gather seller details, verify buyer interest and NDA status, and filter sales or spam calls • Conduct outbound buyer outreach and pre-qualification using established qualification questions • Follow up on buyer conversations and AI-initiated outreach opportunities • Manage the shared executive inbox with human oversight of AI-supported email tools • Take action on inbox items, implement filters and prioritization rules, clean up email backlog, and re-engage old opportunities • Maintain accurate records in GoHighLevel, SimPro, and Zoho CRM • Keep the executives’ deal pipeline updated and support listings, marketing profiles, and buyer inquiries • Learn the brokerage documentation system and prepare transaction documents from templates for review and approval • Coordinate electronic signatures, supporting materials, and administrative logistics throughout transactions • Organize monthly team meetings and workshops, including room bookings and virtual meeting setup • Monitor AI-supported processes and use ChatGPT, Claude, and other AI platforms • Document and improve systems and processes as the business scales • Support a business brokerage and M&A advisory firm serving business owners, buyers, and high-net-worth clients

🎯 Requisitos

• Proven experience as an Executive Assistant supporting a C-level executive or senior leader • Ability to support high-level executives independently and anticipate needs several steps ahead • Ability to follow tasks through to completion • Sharp attention to detail, accuracy, organization, and thoroughness • Confidence and professionalism communicating with high-net-worth clients and multimillion-dollar business owners • Comfortable learning and managing AI tools and multiple software systems • Available full-time with no competing client or work commitments • Genuine interest in a long-term role • Strong Wi-Fi • Good camera and microphone • Clean background • Business-casual attire when in meetings • ChatGPT, Claude, and other AI tools are must-have technologies • Spanish-speaking ability is a bonus, not required • Prior AI tool experience is a plus • Experience supporting founders or entrepreneurs is a plus • Familiarity with CRM systems and automations is a plus; GoHighLevel experience is not required • Working hours: 8am to 5pm Arizona Timezone

🏖️ Benefícios

• 13th Month Bonus • Permanent work-from-home / remote set-up • Health insurance • Dental insurance • Mental health insurance • Great starting salary • Growth opportunity • Performance-based raises • Prizes and bonuses • Real Growth Path, including opportunities to onboard and mentor future administrative hires • High-Trust Leadership • Cutting-Edge AI Exposure • High-Impact Work supporting multimillion-dollar transactions and high-net-worth clients • Room to Shape Systems • Competitive pay with room to grow as you prove your value